Bookkeeper

3 months ago

Green Point, South Africa Time Personnel Full time

**REQUIREMENTS**
- Matric, own transport, tertiary qualification advantageous
- Excellent written and spoken command of the English language
- Minimum 5 years in an all-round office management role
- Must be a Self-starter
- Excellent accuracy
- A sound financial acumen
- Helpful personality ability to deal with people on all levels

**DUTIES**
- Answering incoming calls and attending to walk in clients
- Updating the CRM database with information requirements
- Passing on sales enquiries timeously to the sales staff and updating of CRM system
- Analysing reports and assisting sales staff with queries
- Updating of price lists & ensuring price lists are accurate
- Preparing demo packs, to be checked by Directors, for demos and client meetings
- Phoning customers with new information received
- Phoning database leads and ensure all information and changes are updated
- Agency liaison and updating of Agency details and apps
- Assisting Directors with new jobs or proposals on receipt of an enquiry
- Dealing with computer, iPad and cell enquiries timeously
- Preparing meeting Agendas for Directors
- General running of office ensuring all items needed are available and that office is kept neat and tidy
- Monitoring staff arrival /departure times & maintaining staff absentee records
- Booking Travel arrangements
- Typing of correspondence and managing the company filing systems
- Assisting after sales service department with diary management, orders, quotes, liaison with suppliers and clients
- Shopping for office refreshments items and requirements for MD and functions
- Adhere to marketing budget ensuring adverts are placed for deadlines; PR for magazines and newsletter are prepared
- Ensure that all Product Shows are booked timeously & working at the Shows
- Loading relevant stories and photos to Facebook, Twitter
- Liaison with magazines for deadlines for information to be sent
- Maintenance and upkeep of Website, updating of sales sheets, loading new items on receipt, attending to any changes, advising Web designer of changes and new requirements
- Assisting with invoices, creditors, debtors etc. were required for processing
- General secretarial duties where needed and ad-hoc office requirements

**Salary**: dependent on experience

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