Transport Clerk Midrand A

**Main Responsibilities**

**Transport Coordination**
- Oversee adherence to the allocation list and check that all trucks have allocated fleet numbers.
- Allocate the correct size of truck for delivery ensuring that it is used to capacity.
- Arrange vehicle permit requirements for Lesotho.
- Await the arrival of the final truck for the day and balance the fleet for use the following day.

**Route Coordination**
- Check on the tonnage of the route, the number of customers on the route and any changes that need to be made.
- Received a shipment and route number from the route planner.
- Create routes and allocate a daily schedule for nightshift to load the shipment numbers into the truck sequence.

**Vehicle Maintenance**
- Oversee the team of cleaners to ensure that they keep trucks tidy on a regular basis
- Inspect trucks daily to ensure that no damage has been caused.
- Ensure that trucks are sent for servicing when due
- Inform drivers that kilometres reflected correspond with documented mileage, ensuring that the vehicles are optimally used.
- Monitor and identify areas that requires attention and maintenance and report to the Transport Controller accordingly

**Duties & Responsibilities**:
**Documentation Completion**
- Prepare invoices to be used at the operations meeting by the Transport Controller
- Consolidate a report indicating any reasons why invoices have been left at the customer.
- Obtain information from the tracing department and insert it into the report.
- Supervise drivers ensuring that they collect outstanding invoices from customers and receive the correct export documentation for SARS audits at the border
- Receive all invoices and load them onto the system
- Collate the export documentation packs and submit to the finance controller.
- Collaborate with the tracking department to ascertain the reason behind outstanding invoices
- Deal with customers directly in resolving any issues that demand attention
- Lease with the Lesotho customer base for import permits and take ownership over allocating permits to the specific orders
- Submit Veterinary documentation to the Dept. of Agriculture to book inspection.
- Complete Import permits and ensure all veterinary procedure are conducted in accordance with DAFF” s export requirements
- Administer freight bookings
- Administer all transactions documentation and Pods
- Arrange fuel orders.

**KPI” S**
- Fleet utilization and optimisation of transport capacity
- Customer service and satisfaction levels
- Accuracy of both transport & all export documents
- Preparedness of the fleet

**KNOWLEDGE/COMPETENCE**
- Diploma or Certificate in Transport and Logistics
- Minimum of 3-5 years related experience
- Experience in a FMCG logistics company would be advantageous
- Experience in Export and Veterinary procedures would be advantageous
- Code 14 Drivers licence

**Customer Relationships**

**Internal**
- Vector Transport and warehouse teams
- Broader planning team
- Export planning team
- Transport administration team
- Area sales managers
- Call centres

**External**
- Principal planning teams
- Hauliers
- Customers
- Suppliers
- Veterinary officers
- 3rd party service providers

**Minimum Requirements**:
**KNOWLEDGE/SKILLS**

**Behaviour Standards**
- Be brilliant at the basics
- Face the brutal facts
- Smash the silos
- Lead with integrity, respect, and energy
- Be curious and challenge change
- Take accountability for results and people

**Knowledge**
- Understand vehicle, transport, and fleet management practices
- Knowledge of SAP
- Vector business processes
- Principals’ operations
- Export Processes
- Veterinary procedures with permits
- Transport planning principles, practices, and tools
- Multiple key performance indicators, inter-relationships, and bottom-line sensitivity

**Skills**
- Verbal and written communication
- Computer literacy (SAP and MS Office skills prerequisite)
- Interpersonal
- Planning