General Ledger and Debtors Clerk

**Job Advert Summary**:
**RAINBOW CHICKEN** is seeking a General Ledger & Debtors Clerk to join our Finance team based in **Mpumalanga - Carolina**. The role reports to the Financial Controller and requires an analytical individual. The successful incumbent will be responsible for assisting with maintenance of the General Ledger, and capture of Debtor and Cash Sale transactions.

**Minimum Requirements**:

- Matric with mathematics and accountancy
- 1 to 2 years debtors and/or general ledger experience
- Relevant SAP experience

**Knowledge**
- Financial accounting principles and practices
- SAP modules

**Duties and Responsibilities**:
**Maintenance of the General Ledger**

? Prepare General Ledger reconciliations monthly which entail backup schedules in support of all Balance Sheet Accounts
? Following up of queries/reconciling items ensuring that no significant items remain on the reconciliations when closing the General Ledger.
? Assist with completion of year end schedules as required in support of specified General Ledger accounts.
? Reconciliation of Inter-branch / Inter-company accounts, following up of queries/reconciling items and preparing payment requisitions or an Intercompany Transfer Advice.
? Perform manual clearing on SAP open item accounts, e.g. bank accounts, ensuring open items are reviewed and cleared timeously.

**Journals**

? Prepare and capture (post-approvals) journal and accrual entries, including routine monthly transactions, corrections and provisions, ensuring correct account allocations.

**Intercompany Transactions**

? Assist with inter-company account reconciliations and confirmations
? Feed
? Ensure weekly monthly recons are done
? Consolidated recons and interface to SAP

**Debtors - Invoicing**

? Capture of transactions via Sales & Distribution in SAP, and Accounts Receivable, ensuring that the correct method of processing is followed.
? Daily checking, preparing, capturing and printing of invoices.
? Reconcile sundry sale invoices against delivery notes.
? Maintain & complete numerical sequence check on all sundry sale delivery notes.
? Follow up missing delivery notes and report to Accountant.
? Process authorized debit & credit notes.
? Print and distribute all invoices, debit & credit notes.

**Sales to staff**

? Reconcile sales made to staff, to send information to payroll for monthly payroll deduction.
? Reconciliation of staff sales to deduction schedules and following up on queries that might arise.

**Cash Book**

? Oversee the importing of bank statements into SAP
? Oversee the monthly close-off of the Cash Book
? Review the bank sub-accounts prior to month end close, to ensure all postings have been done and that clearing has been performed.
? Review monthly bank reconciliation and investigate reconciling items

**Credit Control**

? Liaise with, and assist, Vector Bedfordview with Credit Control aspects of Sundry Debtors.
? Provide information requested by Vector Bedfordview.

**Stock valuations**

? Prepare valuations on feed stock.

**Buying requisitions**

? Prepare buying requisitions for ad hoc services and submit workflow for approval.
? Follow up on requests and receipting.

**Auto card charges**

? Reconcile and request approval for payments.

**Fleet Admin Control**

? Co-ordination of vehicle licence renewals
? Maintenance of fleet cards
? Co-ordination of maintenance on vehicle tracking devices
? Maintaining monthly cost reporting of fleet

**General Administration**

? Good housekeeping and ad hoc duties including general filing and record maintenance.
? Compile ad hoc spreadsheets and analysis when required.
? Assist commercial team with GL analyses where required
? Perform “value-add” responsibilities as agreed between Financial Accountant and Agric Executive
? Regional liaison for Internal and External Audit
? Assist with central Fixed Asset processes
? Ad hoc Finance queries

**Information and Data management**
? Ensure team members accurately and regularly capture data onto SAP to enable access to reliable data and reporting for trend analysis and decision making.