Field Service Admin Coordinator

3 weeks ago

Cape Town, South Africa Wärtsilä Full time

**Field Service Admin Coordinator**:
Wärtsilä Energy leads the transition towards a 100% renewable energy future. We help our partners to accelerate their decarbonisation journeys through our market-leading technologies and power system modelling expertise. These cover decarbonisation services, future-fuel-enabled balancing power plants, hybrid solutions, energy storage, and optimisation technology, including the GEMS Digital Energy Platform.

Did you know Wärtsilä has delivered 76 GW of power plant capacity and more than 110 energy storage systems in 180 countries around the world?

In this fast-changing world of energy, we are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Want to join the ride?

**Main responsibilities**:

- Tracking Field Service KPI
- Checking and verifying the accuracy of timesheets and forwarding it to the payroll department then encoding the result to CAT2 every payroll period;
- Data entry of liquidation of travel expenses in SAP Travel Management, and printing/submitting it to Finance
- The custodian disburses and replenishes the field service petty cash;
- Filing, maintaining, and safekeeping of field service documents;
- Checking and verifying the accuracy of timesheets
- Initiates the preparation of travel orders and follow-up;
- Monitoring of field service personnel assignments on a daily basis;
- KPI monitoring of work report submission weekly and also job completion on a monthly basis;
- Submitting of work report to Service Sales and other documents needed for invoicing;
- Custodian for pooling equipment such as cell phones, digital cameras
- Handles internal and external communications;
- Maintains mobile phone contact with base or supervisor for receiving instructions;
- Responds to emergency jobs on a 24-hour 7-day basis; and
- Perform other related duties assigned from time to time.
- Taking responsibility for Car rentals and hotel arrangements for field service personnel.

**Requirements**:

- 3 -4 Years experience in a similar role with relevant experience/transferable skills
- Desirable: Qualification related to a similar role and industry
- Professional Project Management skills (considered as an advantage)
- A safety-first mindset.
- Passion for developing resources and excellent Customer Service.
- Experience in a customer-facing role with responsibility for the collection of costs and invoices.
- Excellent organizational skills and customer-centricity.
- Demonstrable teamwork skills and the ability to adjust and re-plan in dynamic situations.
- Excellent communication skills and well-developed cultural awareness and sensitivity
- Excellent time management
- Experience in visa and travel arrangements, documentation, etc.
- Understanding and adhering to data protection law
- Ability to multi-task
- Knowledge of SAP
- Computer literacy and presentation skills

**Why you and us**:
We at Wärtsilä believe in empowerment, ownership, and taking responsibility for our work. We support each other’s growth and co-creation is the true basis of our innovation. We have the courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

You will be a part of a global organization with a local presence and work in an exciting and dynamic working environment with highly motivated and skilled co-workers. We offer interesting and challenging work tasks, as well as personal and professional development in a great team.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

  • Admin and Finance Coordinator

    4 weeks ago

    Cape Town, South Africa PikUniq Full time

    Position Overview: Seeking a highly organized and detail-oriented Admin and Finance Coordinator to join a dynamic team based in Cape Town. The ideal candidate will have a min of 2 years of experience in finance, project management, and general administration tasks. This role will involve a variety of responsibilities including bookkeeping, basic accounting...

  • Admin and Finance Coordinator

    3 weeks ago

    Cape Town, South Africa PikUniq Full time

    Position Overview: Seeking a highly organized and detail-oriented Admin and Finance Coordinator to join a dynamic team based in Cape Town. The ideal candidate will have a min of 2 years of experience in finance, project management, and general administration tasks. This role will involve a variety of responsibilities including bookkeeping, basic accounting...

  • Admin and Events Coordinator

    4 weeks ago

    Cape Town, South Africa Eventus International Full time

    **Job description** We are looking for a talented and dynamic Admin and Events Coordinator to join our international events team. This position requires the ability to feel comfortable communicating in a professional and effective manner, with excellent organizational and time-management skills. **Duties and Responsibilities** **_Admin_** - To work as...

  • Visa & Admin Coordinator

    4 weeks ago

    Cape Town, South Africa Believe Resourcing Full time

    **Our client** Our client creates world-class sustainable solutions for leading players in the oil and gas, wind energy, marine, and infrastructure industries worldwide. They are a trusted global partner with 25 years of experience and have worked on more than 600 assets globally. With a focus on Health, Safety, Environment, and Quality (HSEQ), they are...

  • Field Service Co Ordinator

    4 weeks ago

    Cape Town, South Africa Wärtsilä Full time

    **Field service Co ordinator**: Wärtsilä is leading the transition towards a 100% renewable energy future. We Wärtsilians help our customers unlock the value of energy transition by optimizing their energy systems and future-proofing their assets. Did you know Wärtsilä has delivered 74 GW of power plant capacity and more than 80 energy storage systems...

  • Field Service Technician

    6 days ago

    Cape Town, South Africa Cummins Inc. Full time

    **Field Service Technician** **Description** We are looking for a talented **Field Service Technician** to join our team specializing in **Service** for our **Distribution Business Segment in Cape Town, South Africa.** **In this role, you will make an impact in the following ways**: - Educating the client on how to use and maintain their equipment. -...

  • Customer Service Admin Assistant

    4 weeks ago

    Cape Town, South Africa Affirmative Portfolios Full time

    **Office Administration** **Cape Town** ***: **Customer Service Admin Assistant** **Cape Town** **R10 000 per month (TCTC)** We are looking for an analytical, tech savvy and high energy Customer Service Admin Clerk to assist in our client’s Telesales Department. The successful applicant will have excellent Customer Service skills and provide efficient...

  • Field Service Technician

    4 weeks ago

    Cape Town, South Africa Mirror Images Full time

    Western Cape, CPT - CBD - R 17 500 Monthly Cost To Company (Plus Petrol Card) An Office Automation company based in Cape Town, Airport Industria are currently seeking a Field Service Technician. Must have a minimum of 3 years’ experience as a Field Technician in the Office Automation space H.P. Copier experience is a pre-requisite Sharp, Toshiba, and...

  • Field Service Engineer Refrigeration Technologies

    4 weeks ago

    Cape Town, South Africa GEA Full time

    Responsibilities / Tasks The Field Service Engineer typically executes the tasks of installation and commissioning of equipment, planned and unplanned maintenance and repairs, servicing of equipment as per maintenance schedules, rebuilding of equipment and upgrades & modernization of equipment. These activities are performed mostly on the customer’s...

  • Field Service Technician

    4 weeks ago

    Cape Town, South Africa Mirror Images Full time

    Western Cape, CPT - CBD - R 13 000 - R 15 000 Monthly Cost To Company (Plus Fuel Allowance for business) An Office Automation company based in Cape Town, Airport Industria are currently seeking a Field Service Technician. Must have a minimum of 3 years’ experience as a Field Technician in the Office Automation space H.P. Copier experience is a...

  • Field Service Technician

    4 weeks ago

    Cape Town, South Africa Cummins Inc. Full time

    **Field Service Technician** **Description** We are looking for a talented **FIELD SERVICE TECHNICIAN** to join our team specializing in **SERVICE** for our **DISTRIBUTION BUSINESS SEGMENT** in **CAPE TOWN, WESTERN CAPE, SOUTH AFRICA.** - Product Repair and Maintenance - Repairs and maintains mechanical/electrical products following guidelines, using...

  • Field Service Electrician

    4 weeks ago

    Cape Town, South Africa Tower Group Full time

    Our dynamic **international** client based in **Cape Town** is seeking the services of an **Electrician** with the following qualifications enlisted below. The client has been one of the leading manufacturers of packaging machines for more than 60 years and has headquarters in Wolfertschwenden, Germany. **Skills and experience**: - Trade Test Electrician...

  • Sales Coordinator

    4 weeks ago

    Cape Town, South Africa Service Solutions Staffing Full time

    Cape Town International FMCG is seeking to employ a technical coordinator to join their team **Position Purpose** Responsible for providing assistance to Key Account & Sales Operations team. Areas of focus will include data, reports, forecasting, and promotions management and presentation assistance. **Key Responsibilities** - Interact with Key accounts...

  • Field Service Electrician

    4 weeks ago

    Cape Town, South Africa Tower Group Full time

    Our dynamic international client based in Cape Town is seeking the services of an Electrician with the following qualifications enlisted below.The client has been one of the leading manufacturers of packaging machines for more than 60 years and has headquarters in Wolfertschwenden, Germany.Skills and experience:• Trade Test Electrician (Red seal).• 2-3...

  • Field Service Electrician

    4 weeks ago

    Cape Town, South Africa Tower Group Full time

    Our dynamic international client based in Cape Town is seeking the services of an Electrician with the following qualifications enlisted below.The client has been one of the leading manufacturers of packaging machines for more than 60 years and has headquarters in Wolfertschwenden, Germany.Skills and experience:• Trade Test Electrician (Red seal).• 2-3...

  • Programme Coordinator

    10 hours ago

    Cape Town, South Africa iLaunch Full time

    Coordinate all administrative task for project management team Set up workshops and meetings Responsible for minutes of meetings Distribution of minutes Managing meetings and ensuring agenda, presentation packs and catering are arranged **Budget control**: arranging payment of invoices, maintaing project finance information, signing off...

  • Athlete Services Coordinator

    4 weeks ago

    Cape Town, South Africa EnableSA (Pty) Ltd Full time

    Our client is seeking an experienced Athlete Services Coordinator to join the Cape Town team - Manage athlete communications, databases, and pre-event planning to enhance the overall athlete experience. - Collaborate with the Athlete Services team for events contributing constructively to various meetings, both in the office and virtually. - Ensure timely...

  • Field Service Technician

    4 weeks ago

    Cape Town, South Africa Chainlink Recruitment Full time

    We are looking for a FIELD SERVICE ELECTRICIAN in Cape Town Dynamic International company in Cape Town is seeking the services of an Electrician with the following qualifications: - Trade Test Electrician (Red seal) - 2-3 years Electrical and Mechanical experience Post Grade - PLC experience in maintenance and fault finding. - Computer literate - Sound...

  • Admin Assistant

    3 weeks ago

    Cape Town, South Africa Adzuna ZA B C2 Full time

    Our Client based in the CBD of Cape Town is looking for an Admin Assistant on a contractual basis for 6 months. The ideal candidate would need to have work in this field with a minimum of 2 yrs experience. Duties and Responsibilities :Assist with general admin duties such as typing, copying, compiling packs ect.They will also assist with general packing of...

  • Admin Assistant

    4 weeks ago

    Cape Town, South Africa Tower Group Full time

    Our Client based in the CBD of Cape Town is looking for an Admin Assistant on a contractual basis for 6 months. The ideal candidate would need to have work in this field with a minimum of 2 yrs experience.  Duties and Responsibilities :Assist with general admin duties such as typing, copying, compiling packs ect.They will also assist with general packing...