Buyer X2

**_ Equity Statement :Preference will be given to suitably qualified Applicants who are members of the_**
**_designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operatinng_**
**_Division_**

**_ Alternative Application Methods: (Completed Curriculum Vitae to be submitted)_**

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**_ Operating Division : Transnet Corporate Centre_**

**_ Position Title : Buyer X2_**

**_ Employee Group : Permanent_**

**_ Department : Supply Chain_**

**_ Location : Johannesburg_**

**_ Reporting To : Snr Specialist:Fin,PROC &Facilities Mgmt_**

**_ Grade Level : H1X_**

**_ Reference Number : 6004406_**

**_ Position Purpose:_**
- Ensure effective procurement and delivery of goods and services for the Transnet Academy in compliance with SCM

policies and governance requirements with due consideration of time, cost, and quality requirements which include accuracy
- of quantities in line with specifications
- Implement and bed down Procurement governance requirements, ensuring ongoing compliance with approved Procurement

policies, processes, systems and tools
**_ Position outputs:_**
- Communicate with internal customers to ensure clear understanding of their needs, including level of urgency as well as

keep them updated on a regular basis on the progress of their requirements
- Serve as the central contact point for supplier and end-user queries and ensure that queries are addressed in a satisfactory

and timeous manner
- Ensure that the required key Financial Controls of the Procure-to-Pay (P2P) process are enforced within the Academy. Align

with auditors and resolve audit findings regarding the process and ensure that there are no repeat findings. Escalate
- non-compliance issues as required
- Provide 1st Line SAP MM Super User support, which includes but is not limited to, training of users on SAP, 1st line fault

resolution and serving as the interface between the SAP Competency Centre and end users. Ensure that system
- improvements are logged, tested and followed through
- Ensure administrative functions to procure goods and services are correctly executed in accordance with approved Business

Critical Activities/Control Framework, approved Commercial Framework and Procure-to Pay (P2P) processes;
- Provide sourcing support on pre-determined commodities, and conduct and support the Procurement Manager with sourcing

events
- Serve as the Master Data Custodian for the Academy, gather data, load Vendor and Material Masters, manage changes and

ensure data integrity
- Create purchase orders on SAP; meet planned delivery dates; source new products and suppliers including BBBEE

suppliers; ensure suppliers are aware of Transnet’s procurement policies and procedures; evaluate suppliers’ performance;
self-management via exception reporting and recommend appropriate action to rectify
- Monitor and ensure goods and services are delivered correctly, timeously, and ensure that expediting and follow-up of

purchase orders are effected regularly or as required
- Provide training, support and guidance to internal customers (P2P end users) with regards to policy, processes and

procedures
- Monitor purchasing patterns (low-value order purchasing)
- Monitor the Variation Orders (Invoice Vs Purchase order) and recommend for approval
- Ensure maximum utilisation of material master (report and correct unacceptable descriptions on the requisitions);
- Run and analyse the following reports and maintain the relevant control documents (Control Framework):
a) Purchase Orders that do not reference to the SAP requisitions
- b) Retrospective Purchase Orders

c) None-Purchase order transactions

d) Vendor Master Change

e) Outstanding Purchase orders

f) Outstanding requisitions (edited & unedited)

g) Purchase Orders between R1.00 and R2500.00 (per buyer)

h) Purchase Orders from R2501.00 to R49 999.00

i) Purchase Orders from R50 000.00 - R300 000.00 (bi-monthly)
j) Update procedures and policies as required (in line with Transnet wide procedures, the Procurement Procedures Manual
- PPM, and other legislation as required)
- Deliver accurate monthly reporting on procurement activities to line manager
- Supervise and coach junior buyers as required

**_ Qualifications & Experience:_**
- Grade 12 / Senior Certificate is required
- At least 3 years’ procurement experience in a supply chain function
- Requirement of trust and honesty in the handling of finances as per the National Credit Act Amendment 19
- Standard Job Requirements- Driver’s license code 08
- Travel as required by the business

**_Competencies:_**

Behavioural Competencies:
Strategy & Sustainability
Inspirational Leadership
Business Perform