HR Practitioner

**1. Job Summary**
- Providing support to the HRBP tasks, playing a crucial role in fulfilling all HR value chain functions under supervision of the HRBP, ensuring that records and confidentiality is kept intact and compliance with all relevant legislative requirements applicable to HR management.

**2. Key Performance Areas**
- HR Compliance - Adhering to and maintaining HR processes and procedures
- Labour relations - Providing consistent and accurate support to HRBPs
- Maintaining staff and organizational data accurate and “cleaned” where required
- Capturing payroll information accurately and on time
- Checking that Accurate Benefits information is captured for credible Benefits Administration
- Attending to all General HR Administration
- Supporting HR Projects administration
- Champion Corporate Values

**3. Key Tasks**

**HR Compliance - Adhere to and maintain HR processes and procedures.**
- Create and maintain personnel information management processes for all employee documentation, including job descriptions.
- Check that staff movements are capture correctly and in line with the approved Organogram.
- Adhere to all HR standard operating procedures including advice HRBP’s where change is required.
- Adhere to all HR processes and procedures.
- Provide employees with relevant and valid job descriptions that are aligned to the organogram.
- Create, Implement, and maintain accurate and updated record keeping and document control of employee information.
- Maintain employee confidentiality in alignment with all relevant legislation (e.g POPIA etc)
- Draft accurate confirmation of employment letters, role change letters, transfer letters, promotions etc.
- Provide HRBP with accurate collection, consolidation and reporting of employee data for the Labour Department requirements (EEA; COIDA; WSP; LRA and BCEA).
- Keep yourself abreast with DoL critical Skills list for accurate adherence and compliance with Immigration legislation.
- Report all irregular conduct to HRBP’s that may occur during recruitment or any other HR process.

**Labour Relations - Provide consistent and accurate support to HRBPs.**
- Facilitate all disciplinary processes as well prepare the Portfolio of evidence in support of the HRBP.
- Sit in as HR Representative during formal Labour procedures.
- Prepare for all CCMA related matters in support of the HRBP.
- Update Labour Relations Tracker (Weekly /monthly/ quarterly).
- Send telegrams to employees who have absconded.
- Facilitate the issuing of notice to attend disciplinary hearings and notice of suspension to employees.
- In support to the HRBP, take part in conciliation and arbitration at the CCMA.
- Educate and inform staff regarding policy changes, processes and procedures.
- Ad-hoc assistance with training on relevant labour legislation, internal processes and procedures.

**Maintain staff and organizational data accurate and “cleaned” where required.**
- Daily consulting - Provide necessary data required by HRBP’s for clients.
- Keep track of leave data and compliance and report any anomaly to HRBP.
- Provide accurate data to HRBP for reporting (weekly report and Metrix report).
- Create and provide detailed and accurate HR data onto relevant HR Systems.
- Provide detailed data and for analysis of strategic focus areas for interpretation as and when requested by HRBP and management (e.g; headcounts; terminations; loans; counseling; leave; overtime etc.).
- Administer regular clean ups on HR Systems to ensure data accuracy and relevance.

**Capture Payroll information accurately and on time.**
- Breach the gap between employees and the payroll department by providing information and answering employee questions about payroll related matters.
- Perform monthly administration of the payroll function (salary adjustments; role changes; transfers; employee on boarding and off boarding).
- Submit all Payroll inputs accurately and within set deadlines and follow up on queries or outstanding issues.
- Maintain accurate employee records and ensure that all mandatory requirements on Sage (HRIS) are captured.
- Monitor the leave of employees
- Annual; Sick; Study and Maternity Leave, leave carry overs as well as unpaid leave (capture on sage and assist with necessary documentation).
- Maintain accuracy and confidentiality regarding salaries and payments of staff.
- Ensure distribution of payslips and follow ups with payroll for those who have not received.
- Ensure compliance with all applicable remuneration legislation required for deductions and overtime.

**Check that Accurate Benefits information is captured for credible Benefits Administration.**
- Ensure that all employees without medical aid coverage are informed about the requirement to join the company's medical insurance or provide proof of existing membership.
- Refer employees who lack coverage to Groupschemes to coordinate their mandatory enrolment in the medical insurance plan.
- Update and Record employee i