HR Generalist

**Job Purpose**

The **Human Resource Admin **is responsible for all employee relations (including people management and satisfaction), resignation processes, policy and procedure maintenance, providing guidance to Managers and Divisional Heads with regards to all performance management and disciplinary matters.

**Key Responsibilities**

**PEOPLE MANAGEMENT AND SATISFACTION**
- Promote diversity, morale, and team performance amongst all employees in the workplace
- Proactively implement interventions, systems, and procedures to improve service levels
- Proactively identify and resolve obstacles to customer service delivery in a timeous manner, providing contingency plans when required
- Act as a consultant to all employees on various HR related issues or employee’s issues.

**EMPLOYEE RELATIONS**
- Employee relations function includes drafting warnings, providing management with advice in line with applicable legislation, participating in disciplinary and incapacity hearings etc.
- Support managers with disciplinary and grievance issues
- To act as the lead and support HRA on all employee relation issues and ensure that they are handled effectively and efficiently
- To maintain specialist knowledge of employment legislation and act as a primary source of advice and support for managers
- Assist with all queries from management and employees regarding policies and procedures
- Ensure that disciplinary action taken is consistent, fair, procedural, and substantively correct and work closely with the Labour consultant
- Ensure that all employee documents are signed and are in the employee’s files

**PERFORMANCE MANAGEMENT**
- Ensuring the Job descriptions and Key performance indicators are accurate and aligned with employee’s performance reviews
- Provide support and advise for any new performance management process
- Support management to thoroughly understand and be able to implement performance management
- Ensure that performance appraisals and reviewing occurs timeously
- Generate the results for Management review

**PAYROLL REVIEW**
- Audit the data input into payroll and verify with sign off
- Manage the queries raised and resolve before signing off
- Balance the payroll file iro the input data vs the final verification file
- Prepare file for the HOD sign off
- Sign off final pay slips
- Prepare bank files for Finance upload
- Sign off HR summary file with payroll
- Sign off EMP and publish to Finance

**BBBEE & Employment Equity**
- Assist with BBBEE verification audit file on all relevant elements of the scorecard
- Must have the basic understanding of the current BBBEE legislation
- Full completion and submission of the employment equity reports to the Department of
- Labour annually by deadline date
- Develop and revise applicable employment equity policies.
- Assist, monitor and manage the employment equity Plan.

**WELLNESS MANAGEMENT**
- Oversee all wellness initiatives within the business
- Manage the current wellness partner
- Aid staff and management alike iro well being
- Co-ordinate Employee Assistance Program interventions, Wellness Days etc.
- Manage the implementation of the Employee Satisfaction Surveys to identify the current levels of employee engagement
- Ensure with Health and Safety committee the business is compliant

**GENERAL ADMINISTRATIVE MANAGMENT**
- Sign off UI19 forms, IRP certificates and general requirements for HR including exit docs
- Manage incoming departmental invoices and follow the payment procedure
- Ensure HRM filing is conducted every week
- Act in a confidential capacity

**POLICIES AND PROCEDURES**
- Adhere to departmental and company policies and procedures.
- Develop, implement, and maintain HR policies and procedures
- Fully understand the HR policies and procedures and provide expert advice to managers and employees
- Ensuring legal compliance by monitoring and implementing applicable human resource adherence to relevant labour legislation
- Ensure that all managers and employees are aware of policies and procedures in the workplace.

**Competencies**
- Familiar with Disciplinary Hearing process
- Understand and familiar with the relevant Acts, such as the Basics conditions of employment, Labour Relations, Skills Development, general legislative requirements to deliver on the policies and processes, BBBEE and Employment Equity
- Familiar with internal training
- Computer Literate in Pastel Payroll, MS Word, Office, PowerPoint, Excel, Sage 300
- Confidentiality
- Good Leadership, motivational and Teambuilding skills
- Attention to detail
- Presentation and Reporting Skills
- Problem solving and Negotiation skills
- Promote good working relations
- Ability to work under pressure
- Must be honest and trustworthy
- Retains cultural awareness, empathy and sensitivity
- Self-motivated and confident
- Energy - Consistently maintaining high levels of activity or productivity; sustaining long working hours when necessary; operating with vigor, effectiveness,