Pa to Sherq X1

Principal AccountabilitiesTo maintain and provide a support service for the SHERQ Executive’s daily schedule, including diary management and co-ordinating and collating all relevant divisional reports.

To set appointments and meetings for the SHERQ Executive as requested.

To service meetings, including preparation of meeting papers, reports, obtaining and preparing briefing materials and presentations, and taking minutes.

Specific Responsibilities

To liaise effectively with internal divisions/departments and external organization on behalf of the SHERQ Executive

To advise the SHERQ Executive of impending work deadlines for both internal and external commitments, e.g., Reports, presentations, conferences and projects.

To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the SHERQ Office.

To ensure the smooth flow of information around SHERQ, including action monitoring to achieve deadlines and project milestones.

Collate and prepare all documents requiring SHERQ Executive’s signature.

To submit expense claims to Finance.

To plan and implement hospitality arrangements for the Executive, including provision of hospitality for visitors.

To provide a confidential and efficient filing system for the SHERQ Executive

To maintain an up-to-date knowledge of SHERQ processes and procedures and to advise and assist the Executive where required.

To draft communications and reports that need to be sent out from the SHERQ Executive’s office.

To assist in coordinating company functions driven by the SHERQ division.

**Closing date**: 13 March 2024

SkillsExcellent organizational and time management skills.

The ability to manage conflicting workloads, prioritizing key tasks.

Excellent spoken and written communication skills.

A collaborative approach and the ability to build networks and alliances.

Strong stakeholder management skills, with ability to work confidently with management and executives.

Presentation skills (written and verbal).

High level of confidentiality.

Report writing.Background Requirements

Secretarial or PA Diploma/Certificate

At least 5 years’ experience in an administrative or secretarial role

Excellent computer literacy and skills with experience in all MS packages, such as MS Word, MS Excel, MS PowerPoint, MS Outlook

Effective English communication skills (written and verbal)

Report writing

Project planning

Fluent in English