Receptionist

Date: Jan 26, 2024- Location: Klipfontein, eMalahleni, ZA, 1034- Req ID: 29148- Onsite or Remote: Onsite PositionKomatsu is an indispensable partner to the construction, mining, forestry, forklift, and industrial machinery markets, maximizing value for customers through innovative solutions. With a diverse line of products supported by our advanced IoT technologies, regional distribution channels, and a global service network, we tap into the power of data and technology to enhance safety and productivity while optimizing performance. Komatsu supports a myriad of markets, including housing, infrastructure, water, pipeline, minerals, automobile, aerospace, electronics and medical, through its many brands and subsidiaries, including TimberPro, Joy, P&H, Montabert, Modular Mining Systems, Hensley Industries, NTC, and Gigaphoton.

**Job Specification (not totally inclusive)**:

- Operating the switchboard by answering all incoming calls and ensuring they are transferred to the appropriate personnel;
- Welcoming visitors and ensuring they are collected from reception by appropriate personnel;
- Reporting all telephone extensions that are not working to IT;
- Updating the telephone extension list and distributing it to all Marketing, Service and Sales users;
- Assisting Customer Training with ordering refreshments for booked training sessions and submit invoices to finance for payment;
- Creating purchase requisitions on SAP for stationery and kitchen supplies and submitting invoices for payment;
- Responsible for leave administration by loading all manual leave forms on Sage 300 and providing Leave reports to management on a monthly basis; and
- Opening personnel files for new employees and filling all documents in personnel files.

**Minimum Skills required.**:

- Grade 12;
- Qualification/certificate in office management or related field is required;
- HR Diploma or studying towards a HR Diploma will be advantageous;
- Prior experience as a switchboard operator and receptionist; and
- Good knowledge of Microsoft office and SAP/R3.

**Behavioural Competencies required.**:

- Must have excellent written and verbal communication skills;
- Must have high degree of professionalism and judgement with the ability to maintain a high level of confidentiality; and
- Must have a positive approach when dealing with a wide range of people including senior stakeholders.

**Applicants whose skills, competencies, and experience best match the above requirements will be invited for an interview.