Regional Logistics Manager

3 weeks ago

Johannesburg, South Africa Evology Full time

Regional Logistics Manager, Security Solutions, Gauteng - R600K per annum

**Main Purpose of Position**:
Management of Logistics & Procurement function and staff. To support the day-to-day requirements of the various operations, customers and other departments.

**Key Performance Areas**:
1. Effective management and control of regional and site assets and requirements
Procurement - sourcing of quotes from a minimum of three(3) suppliers. Starting the internal procurement process with all the required documents. Completing follow-ups with relevant departments.. Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, and payment processing to Head Office.
Assist with maintenance of equipment and disposal, transfer of equipment between regions
Administration of Firearms - consolidating competencies for regional firearm officers, submitting monthly audits to the Head Office.
Facilitating the purchase of firearms - obtaining three quotes, and starting the internal procurement process with all the required documents.
Completing follow-ups with relevant departments. Liaising with suppliers, confirmation of ETA delivery, physical delivery verification, GRN, and payment processing to Head Office.
Asset Management - compiling a combined inventory from all sites in the region. Conducting physical site verifications, completing a yearly site verification for Head Office. Comparing site inventories to the National Fixed Asset Register. Completing disposals of assets, regional transfers, cancellations of equipment rentals, site terminations
Asset life cycle and ancillary cost management
Management of site requirements ancillary services and consumption relating to subscriptions, airtime and consumables such as batteries
2. Effective management and control of regional vehicles
Vehicle Management Procurement - determine requirements, facilitate new requirements - completing the AFS quotation request with all the site requirements, getting comparisons from Fleet Manager, starting the internal procurement process with all the required documents from Fleet Manager and the Finance Manager. Completing follow-ups with relevant departments.
Vehicle Accident Management - receiving incident/accident paperwork from sites, submitting to AFS for processing, and following up with sites on the Acknowledgment of Debt from drivers (where applicable). Arranging for replacement vehicles until the vehicle is fixed.
Vehicle Maintenance - approve all maintenance requests sent by AFS for vehicles, work with AFS to determine negligence of drivers or dealerships. Establishing relationships with dealerships to assist in critical areas of operation
Vehicle Fuel Management - ensure each vehicle has an active fuel card and etag to operate. Monitor all fuel and oil spend of vehicles and report deviations to relevant managers. Control all miscellaneous fuel cards and report monthly to Finance for cost allocation.
Vehicle Rental Management - source rentals from approved suppliers for temporary replacements, site start-ups, sundries, travel requirements etc. Record monthly kilometres on all rentals for Finance to accrue or bill to clients.
Vehicle Systems - ensure all vehicle has a tracking and camera system installed and that relevant managers has access to monitor and discipline drivers accordingly
Vehicle Re-assessments - monitor vehicle kilometres monthly and advise if we need to look at increasing or decreasing FML contracts
Vehicle Disposals and Transfers - work with the Fleet Department to dispose of vehicle as per company policy and transfer vehicle per sites or regions
Vehicle Health and Safety - ensure all vehicles have the correct Health and Safety requirements to ensure safety of drivers and officers.
Vehicle Fines Management - receive fines from Head Office and process accordingly to have fine redirected into the correct drivers name
Vehicle Driver Management - ensure that HR has all relevant driver documents signed and in the drivers files to enforce company vehicle policies. Ensure that site managers has these documents for Health and Safety
Vehicle Inspections - ensure monthly vehicle inspections are submitted by Operations and deviations/exceptions actioned accordingly,
3. Effective management and control of Uniform, inventory and consumables
Uniform Store - inventory management of all uniforms in store rooms. Ensure that top-ups are done to assist with new recruits, site start-ups, sundries and replacements. Management of Ubunye Uniform Storeman.
Uniform Yearly Issue - ensure that budget schedule is adhered to and that all uniform orders are placed 6 weeks ahead of time. Ensure that uniform is correctly ordered (some items to be every other year).
Uniform Branding - ensure that additional requirements, additions, changes or exceptions are reported to NPM for approval
Uniform PPE - ensure that PPE is issued to each site where it is required and that quality is in line with the function it needs to perf

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