Executive Assistant

2 weeks ago

Johannesburg, South Africa FirstRand Full time

About us, purpose, experience and qualifications

**about us**:
**purpose**:

- In partnership with the co-heads of Corporate Finance and the leadership teams in the business, drive the growth of CFD by assisting to shape and deliver on the CFD strategy and vision; project manage various key strategic initiatives; and ensure delivery of the key objectives of the co-heads of CFD.**experience and qualifications**:

- Relevant post-graduate degree with 3 -5 years’ financial services, preferably banking experience.
- Additional requirements:

- Sound knowledge of the core business functions and how the functions interconnect
- Understanding of programme and project management principles
- Relevant industry knowledge
- Sound business and financial acumen
- Strong research skills
- Strong Microsoft Office suite capabilities particularly Excel, PowerPoint
- Power BI competence
- Competencies:

- Strategic thinking
- Excellence orientation
- Building strategic relationships
- Assertiveness
- Verbal and written communication
- Monitoring and measuring
- Analysis and attention to detail
- Driven and high work rate
- Presentation and facilitation
- Problem solving
- Organisation skills**additional requirements**:
**responsibilities**:

- Stakeholder relationship management:

- Initiate dialogue to build professional working relationships with all stakeholders, displaying excellent abilities to listen, advise, influence, negotiate and present at all levels
- Lead and facilitate difficult conflict situations into consensual agreements
- Integrate opinions and information provided by various sources to make strategic decisions
- Adapt communication styles to meet the needs of different audiences
- Find opportunities to leverage relationships and promote knowledge sharing, ideas and insights
- Identification, planning, co-ordination and/or execution of strategic projects / initiatives:

- Assist with the development and roll-out of strategy and business plans
- Specific responsibility for CFD digitisation strategy
- Prepare for and facilitate workshops to develop strategies
- Action items and key issues requiring resolution; monitor to ensure actions are completed by the right people at the right time
- Assist the business to address strategic problems and answer strategic questions
- Monitor and adjust strategic frameworks as required
- Take responsibility for the end-to-end management of projects, setting out the scope of work, developing a project plan, project-managing internal and external resources and driving the initiative to completion
- Providing decision support through data gathering, information analysing and presenting considerations to relevant stakeholders
- Liaise with internal and external advisors and stakeholders on strategic projects; stakeholders include the CFD Exco and team leaders, IBD co-heads, IBD exco members CCG, ICG and SCG heads and relevant sector heads
- As required by specific projects, create governance structures and dashboard metrics to monitor progress against strategy and highlight initiatives / risks
- Research, analysis and integration of proposed solutions:

- Conduct local and international research on corporate finance developments e.g. competitor analysis, sector research, etc.
- Benchmark research against peers and global best practice
- Cut to the core of a vast volume of information and prioritize what is relevant to understanding specific issues and trends in the broader environment; know who to contact for specific information
- Administrative:

- Work with the PA’s in CFD to schedule CFD Exco and other relevant meetings
- Project managing CFD Exco meeting preparation and creation of relevant meeting materials; capturing key output / next steps and tracking the completion of these
- Coordinating calendars
- Planning and executing CFD’s business forum, strategy sessions and offsites
- Working with CFD PA’s and other team members to plan weekends away and social events for CFD
- Coordination of CFD’s contribution to the annual Conference including award nominations
- Assume overall responsibility for managing CFD’s workbench data, working with the relevant team members in CFD
- Co-ordination / execution of relevant reports, presentations, speeches and other written material:

- Handle documentation that requires the attention of the co-heads of CFD and prepare reports on various matters
- Monitor CFD market share in M& A, general corporate finance and equity capital markets with various providers
- Operational and technical support:

- Keep the co-heads of CFD informed of various activities within and outside the Group
- Analyse, review and/or assist with issues of an operational or technical nature
- Follow-up on assignments / tasks delegated by the Head of IBD
- Self-management, teamwork and alignment with group values:

- Self-management:

- Demonstrates pride in the organisation’s brand, services and products by consistently delivering on the brand’s prom

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