Internal Quality Auditor

2 weeks ago

Durban, South Africa Affirmative Portfolios Full time

**Technical ~ Risk Management**
**Durban**
***:
**INTERNAL QUALITY AUDITOR (Higher Tertiary Education) R20 000 pm Durban**

Our client in Durban has an exciting opportunity for a Quality Assurance Officer

Internal Quality Management system Audits

**Undertake audits by**:
Developing audit scopes and generating audit working documents

Communicating audits to the relevant process owner/s

Documenting and evaluating systems and controls to determine their existence, adequacy, effectiveness and continuity to ensure the following:
Effectiveness and efficiency of operations

Compliance to regulatory requirements and institutional policies and procedures

Reliability and integrity of information safeguarding of assets

Engaging with staff throughout the audit with the view to ensure conformity with applicable policy and procedures in all phases of the audit process

Providing guidance where such policies and procedures do not exist and with the implementation thereof

Consolidating results and compiling audit reports

Developing and discussing findings, recommendations and time lines (or corrective action with responsible person of operations audited and monitor the impl8mentation status of agreed recommendations

Establishing audit schedules.

Risk management Establish and implement the institutional risk management strategy:
Develop and implement institutional risk management plan and facilitate cascading of the plan to the departments

Identifying procedural gaps and risk areas within business processes

Collaborating with operational and academic staff to establish internal mechanisms by which to mitigate risks and develop policies, procedures, standards and systems surrounding the risks

Reviewing the effectiveness of the implemented mechanism/internal controls to reduce risks and advise relevant process owner/s of findings

Monitor implementation of the risk mitigation plan stemming from risk assessments conducted

Conducting research to determine best practices and benchmark against other institutions to enhance the management of quality processes and at times this may require collecting, analysis and interpreting statistical data.

Roll out institutional Risk Assessment awareness campaign

Promote quality standards

Promote quality standards throughout the organisation by:
Participate in reviewing institutional documents including but not limited to policies, procedures, website content and other materials for stakeholder consumption

Providing guidance for the development of standard operating procedures for departments

Conduct surprise audits and observations in departments and meetings

Quality Assurance Management System (QAMS)Monitor the implementation of the QAMS by:
Contribute towards committee activities and implementation of resolutions

Provide reasonable assurance that correct and current documents are maintained on the QMS

Provide reasonable assurance the submission of quality documents required from departments

Monitoring the implementation of planned quality improvement initiatives

Contribute to the cascading of QMS to all departments

Internal Audit & Risk Assessment components of QMS Ecosystem are blueprinted, with accompanying matrices and forms

Conduct and/or coordinate investigation for non-compliance with and/or violations of the institution’s policies and procedures, and other regulations. General Duties

Generate departmental reports at specific annual intervals

Organise and conduct meetings and presentations, develop appropriate templates for meeting documents, collate information and generate meeting packs and record minutes of the meetings

Filing of reports with the appropriate annexures

Develop forms and templates for utilisation within the institution

Office administration

Partaking on special projects and committee work

**Qualifications**:
Minimum Requirements

Preferably a Bachelor’s degree specializing in Quality Management specializing in Auditing.

National Diploma / Degree specializing in SHEQ auditing.

Experience

At least five years of experience directly related to auditing duties and responsibilities in higher education.

Accountable for developing audit schedules and conducting internal quality audits

Developing quality audit reports

Presenting audit findings to MANCO/EXCO

Use of problem resolution tools example brainstorming, Fishbone anaylsis

Corrective action meetings

Knowledge, Skills and Abilities

High skilled level of Excel, Project Management Tools, Data Analytics and Dash Boards

Problem resolution and problem solving

Ability to communicate effectively, both orally and in writing

Ability to analyse and solve problems

Ability to supervise and train assigned staff

Ability to successfully communicate policies, and procedures in a manner easily understood by stakeholders

Knowledge of current changes and developments in the South African Higher Education landscape

Ability to work effectively with diverse people

Ability to analyse proce

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