Intern (Project Administrator) 12 Months Internship

2 weeks ago

Johannesburg, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide administrative and clerical support to the Head of Group Strategy

**Location**:

- **31 Princess of Wales Terrace, Parktown - Johannesburg**

**Key performance areas**:

- Assist and obtain quotations as per the Wits Health Consortium Procurement policy
- Accurately complete boilerplate contract templates referencing overarching agreements
- Complete deviation forms accurately and provide accurate succinct motivation referring to overarching agreements in collaboration with the Project Coordinator
- Complete Approval forms accurately and timeously
- Assist in loading invoices on the WHC procure-to-pay system ensuring correct attachments are included
- Assist in loading quotes on the WHC Procure to Pay system ensuring correct attachments are included to generate a Purchase Order
- Ensure invoices received from consultants include WHC details and VAT number with the correct attachments including deliverables and timesheet
- Work with the Project Coordinator and WHC Grant Accountant to ensure costing for activities are accurate and in line with the overarching contract and WHC Policies and Procedures
- Provide Administrators with relevant compliance and payment information
- In collaboration with the Project Coordinator forward documentation to WHC Grants and Finance to process payment. Obtain proof of payment and communicate to the service provider and consultant
- Support the Project Coordinator to maintain an accurate record of all projects related documentation
- Take minutes at relevant meetings and disseminate them as and when required

**Required minimum education and training**:

- **Degree in Business/Finance/Project Management**

**Desirable additional education, work experience, and personal abilities**:

- Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office: MSWord, MS PowerPoint, MS Excel
- Excellent command of the English language. English as a first language is a preference
- Ability to prioritize own workload to meet deadlines
- Adherence to procedures
- Able to work independently and work as part of a multidisciplinary team
- Able to maintain confidentiality and tactful behavior
- Able to work in a high-pressure environment
- Must demonstrate a good understanding and use of technology
- Must be able to multitask
- Energetic and enthusiastic
- Willingness to learn
- Willing to travel between Parktown and Pretoria office as and when required

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.

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