Environmental Programme Administrator

6 months ago


Cape Town, South Africa SET Recruitment Consultants Full time

**Environmental Programme Administrator**

**Market-related Salary package**

**Cape Town, South Africa**

**Purpose**

The administrative assistant will play a critical supporting role in the effective and efficient operational functioning of the Environmental Programmes Unit and the Project Administration Team meetings. This position focuses on providing administrative and logístical support to the Environmental Programme Leadership team with a core focus on PAT.

**Responsibilities**:
PAT Meetings
- Compile and extract the monthly PAT agenda, track matters arising, project reworks and financial decisions from finance.
- Collate all supporting documents and distribute pack.
- Manage the PAT inbox.
- Ratification of Round Robin decisions.
- Ensure minutes are signed and saved on Share Point.

**General Administration**
- Diary management for internal meetings for PLT, provide office administration services - photocopying drafting memos and prepare presentations.
- Minutes of meetings and workshops.
- Travel, logistics and claims processing for PLT. Action all local and international travel for PLT staff. Adopt and capture the desired travel requirements into the internal and organizational processes on the booking system as well as NetSuite workflow.
- Events management including sourcing of venues, caterers.
- Assist in planning of EP operational calendar and general coordination of the unit. Assist in managing calendar invitations in support of the operations calendar.
- Project Management - assist in drafting of contracts, addendums.
- Assist in drafting training guides and documents for EP Unit.
- Database Management - NetSuite and CPM, data clean up and CPM reporting.
- Financial Admin - processing monthly claims and purchase orders and supplier onboarding.
- Maintain an accurate electronic filing system on SharePoint.
- Booking of pool vehicles and ordering of stationery.

**Requirements**:

- Related post-matric or tertiary qualification.
- Minimum of 3 years’ experience in project coordination or project administration.
- Experience in tracking budgets and collating financial reports, bookkeeping knowledge an advantage.
- Experience in improving and implementing office administration systems or processes.
- Experience in international and domestic travel arrangements.
- Superior writing and verbal skills in English and at least another South African language.
- Relationship building skills.
- Excellent planning and organizing skills.
- Advanced level of computer literacy and office communication technology tools.
- NetSuite experience an advantage.



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