Operations Co-ordinator

Published

February 28, 2024

Location

Parklands, Cape Town, South Africa

Category

Business

Job Type

Full-time

Salary Type

Monthly Salary

Salary

R30 000.00 - R35 000.00 Per Month

Description

Operations Co-Ordinator (Covers Cape Town Trader/ Commercial Sales & Trading Manager)

Parkland

R30,000-R35,000 CTC

Essential Job Functions

**PURCHASING**:
Capture supplier purchase orders on Axapta

Open and maintain online files (One Drive) for new purchases and ensure that correct documentation is filed.

Capturing of sales orders against purchase orders on L/C.

**CFR Shipments Beira, Durban and Cape Town**:
Liaison with suppliers when tracking documentation and follow up of shipment.

Sending clearing instruction to and liaison with the clearing agent for CFR shipments (CPT and DBN).

Liaison with customers or warehouses pre-arrival of containers.

**SABIC Warehouse releases Durban**:
Liaison with Sabic staff on warehouse release status.

Instruction to warehouses to move new stock to Company’s Warehouse Durban.

Loading all SABIC purchase orders on eComm portal

Capture costings on purchase files.

Capture GRV’s on Axapta for goods received into warehouse.

Closing off of purchase file by capturing the purchase invoice on AX.

Handle queries from the finance department regarding costs and invoices.

Updating Shipment Schedule 3 times weekly

**SALES**:
Capture customer orders on Axapta as well as transport orders where necessary.

Send delivery instruction to transporters, warehouses.

Liaison with transporters in Durban and Cape Town regarding timeous deliveries to customers.

Liaison with warehouses in Durban and Cape Town regarding delays in deliveries.

Handle queries from customers regarding deliveries.

In Paul’s absence assist customer with pricing and order confirmations.

**STOCK**:
Prepare documentation on Axapta and Excel for inter-city stock transfers.

Ensuring stock balances for Cape Town trader’s files.

Liaison with warehouses if there are stock discrepancies for trader’s files.

Run stock report for Cape Town trader three times per week.

Submit updated stock transfer schedules to accounting office as part of month end processing.

Non-essential function

Contact customers for payments and authorize release of orders based on account status.

Prepare monthly Overall Purchases report for FM.

Prepare monthly Sales Reports for Cape Town Trader

**OFFICE**:
Run day-to-day office operations - Petty Cash, Weekly Cleaning, Canteen, Fibre, Printer

**Key relationships**:
Operations manager

Traders

Clearing Agents

Finance

Customer

Banks (LC)

Essential skills required

Computer skills - ERP system and MS Dynamics

System - capturing costs

Spread sheets/ schedule