Supply Chain Manager

4 days ago

Durban, South Africa Fairbridge Echelon Full time

**JOB DESCRIPTION - SUPPLY CHAIN AND ASSETS MANAGER**
- JOB INFORMATION SUMMARY

**Job Title - Supply Chain and Asset Manager**

**Department - Supply Chain Management**
- JOB PURPOSE

To oversee and manage the overall supply chain management operations including procurement, asset management and logistics service.

**OBJECTIVES**

**1. Develop, review, implement and monitor SCM policies in line with relevant legislation.**
- Ensure the implementation and monitoring of Supply Chain policy.
- Introduce a system for provisioning, procurement, stock control and reporting.
- Identify preference point system and appropriate goals per commodity in terms of preferential procurement policy objectives.
- Conduct awareness on approved SCM policies.

**2. Oversee the procurement of goods and services for the college**:

- Ensure that all procurement is in compliance with the Supply Chain Management (SCM) policies and procedures of the college.
- Improve computerization of SCM policies.
- Ensure that all official orders are compiled and authorized within three days form the date of recipients of the quotations or comparative schedules.
- Align procurement plan, policies, and strategies with the annual budget
- Manage the revision on summary of quotations, specifications and all documents supplied by the suppliers in order to comply with prescribed requirements.
- Ensure that purchase orders are generated, approved, and processed.
- Ensure that the receipt of goods and services are submitted to finance department for processing.
- Oversee the development, maintenance, and utilization of the central supplier database.
- Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up.
- Respond to all internal audit findings
- Respond and support to all External audit findings.

**3. Oversee the administration of demand, acquisition, Logistics**
- Manage the administration of tender briefing session.
- Manage preparation of a tender document upon receipt from tender bid specification committee.
- Manage preparation of logistics for the Evaluation and Adjudication Committees.
- Serve as an observer in the Evaluation and Adjudication Committee.
- Ensure that adjudication is monitored and aligned with the preferential procurement strategy.
- Ensure compliance to all National Treasury regulations and Instruction notes.
- Compliance to College policies and procedures
- Improve processes to include Technology
- Establish the bid specification, bid evaluation, bid adjudication committee, and oversee the proper functioning of the committee.
- Ensure the development and utilization of a supplier database and bid processes

**4. Oversee the management of assets for the college**:

- Monitor the implementation of the asset management plan of the college.
- Ensure the barcoding of all existing and new assets are recorded on the relevant asset register.
- Review the asset management register, electronic filing system and manual register to ensure that it is always up to date and maintain for all current asset, movements, and disposals.
- Provide guidelines on fruitless and wasteful expenditure regarding assets and the disposal of obsolete assets and on the reallocation of redundant.
- Ensure and monitor the asset count, verifications and office inspections of all assets and asset storerooms.
- Coordinate the receipt, processing and distribution of new assets.
- Oversee identification of asset for disposal.
- Facilitate and recording of loss, damage or mismanagement of asset.
- Responsible for asset verification.
- Establish asset disposal committee.
- Coordinate the internal, external and unauthorized movements of assets.
- Validate loss control reports for quality and losses.
- Conduct loss analysis to identify trends, security shortcomings and investigate all losses.

**5. Ensure an up-to-date database of service providers**:

- Oversee the development and utilization of a supplier database.
- Ensure that manual records are kept for all documentation submitted by suppliers
- Ensure that all suppliers’ information and documentation are confidential.
- Ensure continuous maintenance of database
- Deviation register
- Contract Management
- Risk Management
- Construction procurement
- Liase with projects

**6. Management of staff development**
- Render management service to the staff
- Ensure completion of performance agreements by all employees in the unit.
- Supervision of staff
- INHERENT REQUIREMENT OF THE JOB

**KEY COMPETENCIES**

**SKILLS AND KNOWLEDGE**

**LEVEL OF EXPERTISE**

1. Education and training
- Recognized Bachelor’s Degree in Supply Chain Management or Logistics Management/ Accounting or related qualification.

Advanced

2. Relevant Experience
- 3-5 years’ experience and Practical knowledge in Supply Chain Management.
- Drivers License

Advanced

3. Knowledge
- Knowledge of the PFMA, PPPFA, Treasury Regulations, Batho Pele Princip

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