International Junior Buyer

7 months ago

Cape Town, South Africa The Talent Room Full time

**Introduction**

A company in Cape Town is looking for a **International Junior Buyer.**

**Desired Experience and Qualifications**
- **Qualifications**: Matric with 3-5 years’ experience in a similar role.
- **Supplier Management**: Ability to establish and maintain positive relationships with international suppliers, ensuring timely deliveries, quality products, and effective communication.
- **Procurement Experience**: Demonstrated ability to generate accurate purchase orders aligned with demand and inventory levels. Experience collaborating with cross-functional teams to finalize purchase orders ensures seamless processes.
- **Regulatory Compliance**: Knowledge of relevant international trade and procurement regulations to ensure all transactions are in compliance with legal and industry standards.
- **Effective Communication**:Previous experience in communicating with suppliers for order confirmations, changes, and updates. Proven ability to inform internal stakeholders about procurement-related matters.
- **Supplier Follow-up and Relationship Management**: Demonstrated experience in maintaining regular communication with international suppliers to track order status. Prior engagement in addressing procurement issues or delays.
- **Customs Compliance**: Experience in managing customs clearance processes for international shipments and ensuring adherence to import/export regulations.
- **Analytical Abilities**: Capability to analyse market trends, supplier performance, and cost-saving opportunities in the international procurement landscape.
- **Problem-Solving**: Aptitude for identifying and resolving issues that may arise during the international procurement process, such as customs delays, quality control problems, or supplier disputes.
- **Attention to Detail**: Meticulousness in reviewing contracts, purchase orders, shipping documents, and invoices to prevent errors or discrepancies.
- **Data Management**: Proficiency in utilizing Microsoft Excel and other procurement tools to maintain accurate records, track orders, and generate reports related to international purchases.
- **Cost Optimization**:Dedication to seeking cost-saving opportunities in international procurement without compromising quality or compliance.
- **Teamwork**: Willingness to work closely with cross-functional teams, such as logistics, legal, and finance, to ensure seamless end-to-end international procurement processes.
- **Adaptability**: Eagerness to learn and adapt to new procurement strategies, technologies, and best practices in the field of international procurement.

**Key deliverables of the role**

**PO Generations**:

- Generate purchase orders based on demand and inventory levels.
- Ensure accuracy and completeness of PO details.
- Collaborate with various departments to finalize purchase orders.

**Updates**:

- Maintain accurate records of procurement activities.
- Keep track of changes in delivery schedules, quantities, or specifications.

**Notifications**:

- Communicate with suppliers regarding order confirmations, changes, and updates.
- Inform internal stakeholders about procurement-related matters.

**Receipts (GRN/LCT - Goods Receipt Note/Landed Cost Tracking)**:

- Coordinate with logistics and warehouse teams for smooth receipt of goods.
- Verify received goods against purchase orders and resolve discrepancies.

**Shipping/Transport Arrangement**:

- Coordinate shipping logistics with freight forwarders and carriers.
- Ensure timely and cost-effective transportation of goods.

**Clearing**:

- Manage customs clearance processes for international shipments.
- Ensure compliance with import/export regulations.

**Transfers**:

- Facilitate the transfer of goods between different locations or departments.
- Coordinate inventory movements effectively.

**Intercompany POs Generation**:

- Generate purchase orders for transactions between different company entities.

**Intercompany Receipts**:

- Manage the receipt and transfer of goods between company entities.

**Stock Take / Local and International**:

- Coordinate and participate in regular physical inventory counts.
- Update inventory records based on stock-taking results.
- Safety Stock Management:

- Monitor inventory levels to maintain an appropriate safety stock buffer.
- Replenish inventory as needed to avoid shortages.

**Price Changes**:

- Stay updated on price fluctuations and negotiate with suppliers for favorable terms.
- Update systems with revised pricing information.

**International Suppliers Follow-up and Monitoring**:

- Maintain regular communication with international suppliers to track order status.
- Address any issues or delays in procurement processes.

**Supplier Relationship Management**:

- Build and maintain positive relationships with suppliers.
- Collaborate to improve supply chain efficiency and resolve issues.
- Attending to other Procurement responsibilities as requested.

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