Board Secretary

30 October 2023

**Park**:
Groenkloof (Head Office)

**Description**:
The Organisation requires the services of an Administrator: Board Secretariat. This position will report to the Board Secretary and will be based at SANParks Head Office in Groenkloof, Pretoria.

Human Resources Division
SA National Parks
PO Box 787
PRETORIA, 0001
Fax: 086 295 4078

**Requirements**:

- Be in possession of a National Diploma in Admin / Secretarial / Office Management.
- A CIS qualification will be an advantage.
- Should have 5 years of work experience in an administrative/secretarial environment and another 2 years of experience at senior or Board level.
- Must be willing to travel occasionally.
- Knowledge of drafting minutes.
- Knowledge of providing administrative support at senior level preferably within a company secretarial department.
- Knowledge of manual and electronic filing systems.
- Knowledge of basic understanding of Public Finance Management Act (PFMA)
- Conflict management.
- Be able to maintain confidentiality (high level).
- Planning and organizing skills.
- Presentation skills.
- Computer and listening skills.
- High level of accuracy and attention to detail skills.
- Coordination and drafting minutes skills.

**Responsibilities**:

- Drafting minutes and Board reports.
- Draft quarterly reports to the Board as and when required..
- Maintain registers, and records including statutory records..
- Compile and translate data and information in order to provide and communicate information for decision-making, reporting storing, and planning..
- Compile meeting packs..
- Ensure proper filing of all documentation..
- Provide effective end-to-end administration for Board and Board Committee meetings..
- Provide administrative support to the Board Secretary..
- Perform financial, procurement, and other office administrative functions..
- Assist in the preparation of the budget for the Board and Board-related activities..
- Monitor budgets, reconcile, and report items of concern..
- Other related ad-hoc tasks..
- Coordinate travel arrangements for Board members and Board Secretary..
- Arrange meetings and other events..
- Effectively plans, schedules prioritizes and controls activities..
- Coordinate maintenance requirements relevant to the work environment..
- Manages own time effectively.
- Respond to queries and inquiries and provide relevant information..
- Ability to work independently and under pressure..

**Salary**:
R 308 193 - R 503 388