Investment Administrator

2 weeks ago

Johannesburg, South Africa PPS Recruitment Full time

**Job Advert Summary**:

- The Investments Administrator is responsible for the accurate financial reporting, consolidation, and reconciliation of investment activities within PPS Group. This role plays a crucial part in maintaining the integrity of investment accounting records and providing valuable insights to support strategic decision-making.

Reporting to the Investment Manager, the Investments Administrator will be responsible for the preparation of investment accounting journals, reconciliations, group consolidation, and investment reporting.

**Minimum Requirements**:
**Education**:

- Bachelor's degree in Commerce (BCom) or related field.
- Minimum of 5 years of experience in an accounting environment.

**Knowledge & Experience**:

- Strong accounting knowledge with a proven track record of maintaining accurate financial records.
- Minimum of 2 years of experience in an investment environment.
- Familiarity with the insurance industry will be advantageous.

**Computer Literacy**:

- Proficient in using the latest MS Office package, particularly Excel and Word.
- Ability to create and comprehend advanced Excel functions.
- Familiarity with accounting software and reporting tools.
- Interest in data analysis and data visualization tools.

**Interpersonal and Intrapersonal Skills**:

- Strong attention to detail and accuracy in all tasks.
- Self-starter with the ability to take initiative and work independently.
- Persuasive and influential, able to effectively communicate ideas and recommendations.
- Critical thinking skills to analyse information, identify patterns, and make informed decisions.
- Excellent networking skills to foster relationships with colleagues, stakeholders, and asset managers.
- Good presentation skills to convey information clearly and effectively.
- Ability to manage expectations of stakeholders and deliver results.
- Self-awareness and the ability to adapt to different working styles and environments.
- Professionalism in conduct and maintaining confidentiality with sensitive information.
- Responsible, accountable, and takes extreme ownership of assigned responsibilities.
- High emotional intelligence to navigate and resolve conflicts and build positive relationships.
- Resilience and the ability to thrive in a fast-paced and dynamic work environment.
- Strong problem-solving skills and the ability to provide innovative solutions.
- Collaborative mindset to work effectively within a team and across departments.
- Excellent written and verbal communication skills.
- Time management and organizational skills to meet deadlines and prioritize tasks effectively.
- Ability to handle pressure and work well under tight deadlines.
- Continuous desire for learning and professional growth.

**Duties and Responsibilities**:
**Financial Reporting and Reconciliation**:

- Prepare journals to ensure accurate recording of asset manager transactions in PPS records.
- Ensure proper allocation of transactions within mandates and rules.
- Review portfolios to ensure compliance with mandates.
- Maintain accurate and up-to-date investment accounting records.
- Liaise with Asset Managers regarding investment accounting and resolve outstanding reports and unreconciled items.

**Consolidation and Reporting**:

- Prepare monthly reconciliations of investment reports and consolidation entries to the General Ledger.
- Prepare and reconcile monthly Capital Gains Tax schedules.
- Calculate and reconcile monthly Dividend Tax calculations.
- Assist in the rework of profit and loss quarterly for Financial Year-end reporting.
- Record monthly investment fees and prepare management fees schedule for consolidation.
- Preparation of the monthly investment pack with analysis on numbers and variances.
- Provide explanations to the manager for monthly investment account movements for the management reporting pack.
- Prepare graphs and analytics for the management reporting pack.

**Data Analysis and Budgeting**:

- Obtain investment returns and update monthly performance rates for exit calculations.
- Prepare asset manager investment details for Sam Quarterly, Reserve Bank, and Annual Returns.
- Assist in the preparation and capture of investment budgets for income profits and investment fees.
- Prepare various year-end disclosures in the Annual Financial Statements, particularly related to IFRS 9 risk disclosures.

**Strategic Orientation**:

- Develop a comprehensive understanding of investment accounting and related transactions, including detailed knowledge of investment asset types and their risk exposures.
- Ensure accurate reporting to support senior management in making strategic asset allocation decisions.
- Provide inputs for member calculations to ensure fair treatment and proper entitlements.

**Communication**:

- Communicate effectively and articulate information in a logical and structured manner, catering to the needs and understanding of various stakeholders, including senior management and execu

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