Cashbook Clerk

3 months ago

Edenvale, South Africa Australian Laboratory Services Full time

**Main Purpose of the Job**
The primary focus of this position is full responsibility for cashbook function, including Bank reconciliations, following up and clearing of reconciling items, daily cash management, foreign payments, and other ad hoc payments.
**Scope of the Job***
The preparation and distribution of the daily cash report and cash variances. The preparation and distribution of the weekly cash flow forecast. Maintaining the bank signatory lists across the wider business. The daily download and reconciliation of the company’s bank accounts.
**Compliance**:

- Practice the ALS Health and Safety Foundation Standards
- Practice the ALS company core values.
- Abide by the ALS company policies and procedures.
- Always abide by local legislative requirements.

**Main tasks and job responsibilities**:

- Maintain a documented system of accounting policies and procedures, with regards to all Treasury functions.
- Prepare weekly and monthly Bank Reconciliation
- Ensure that all transactions are recorded in the correct amount, period, classification, allocation and are valid.
- Update cashflow forecast, with actual transactions for the previous day. Report any anomalies to supervisor and or financial manager.
- Capture intercompany transfers, taxation payments and adhoc travel advance requests.
- Ensure all intercompany transfers are aligned to the country’s reserve bank requirements.
- Make sure monthly financial deadlines are met.
- Handle and tracking of banking queries.
- Capture and managed all debit order transactions.
- Ensure sufficient funds are available, in the current bank account, always for all entities.
- Manage credit card and debit card/petty cash administration.
- Ensure statement are send out and all users are aware of outstanding returns.

**Administrate all bank accounts.**:

- Assist with liaison with all banks.
- Assist with maintaining the list of all signatories for all accounts.
- Mandatory signatories, Bank mandates and online users.
- Assist with opening/closing bank accounts where required.

**Reporting requirement**
Ensure that daily, weekly, and monthly report are available for the following:

- Daily update of cashflow forecast. Ensure that it’s maintained during the month.
- Monthly Cash balances
- Reserve Bank approval status
- Ageing of outstanding credit card and or travel advance travel expense returns.

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