Contracts Manager

Job description
- The project is based in Matla.
- This is a 12-month contract.
- Extensive contract management and claims management experience
- Sufficient contract management experience on a mining construction project

**PURPOSE**
- The Contracts Manager acts as the middle point between SCM, Projects and the Vendors
- The CM is responsible to manage contracts in such a way to reduce the likelihood of receiving claims from contractors
- The CM must also ensure that contractors deliver based on baselined project schedules
- The CM assist with compiling of the POP strategy and setting up of contract requirements so that SCM can issue enquiries
- Construction contracts managers oversee projects from the start through to completion, ensuring that work is completed on time and within its budget

**Major Challenges**
- The CM will be challenged with a lot of potential conflict between the project team (Project Manager, Project Engineers and Construction Manager) and the Contractors and manage expectations to deliver on time and within budget
- Managing of various items on the critical path
- Handling of claims and settlements

**Qualifications**
- B Com degree **with** Commercial backround (Essential/Minimum)

**Experience**
- At least 8 years Construction related experience & Commercial experience with an understanding for the principles of GCC / FIDIC / NEC contract conditions.
- Competence: MS Office Relevant Packages (Essential/Minimum)

**DUTIES & RESPONSIBILITIES**
- **Audit Management**_
- Audit contractor schedules, progress reports, site instructions and other project documents on an ongoing basis to determine progress against baselines (Performance)
- Implement corrective actions were required to correct gaps identified that can place a risk on Exxaro
- Maintain contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects
- **Business Operations**_
- Put together plans and estimates, including budgets and timescales in alignment with client needs. Prepare and present documents for tenders
- Contribute to work planning, and brief project teams, contractors and suppliers. Agree any extra work to be done within set timescales
- Gather all information together for invoicing at the end of the Project. Supply information to resolve disputes if they arise. Identify areas for improvement in existing contracting processes
- **Compliance, Governance and Assurance**_
- Align agreements with SCM strategy, budget and corporate governance. Facilitate and develop General Conditions as well as clauses applicable to regulations and legislation
- Ensure compliance to policies, systems, procedures and legislation and adhere to sound corporate governance principles
- Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, BBBEE, SHE etc)
- Ensure Quality Assurance on BU Own contracts and provide guidance to Contract Specialists
- Identify, manage and mitigate risk associated with supply chain's procurement initiatives
- **Contract Management**_
- Identify and eliminate contractual risks. Drive contracting strategies and contract coverage plan
- Provide commercial and financial inputs to evaluation process. Guide and conclude fit for purpose contracts. Verify contract scope terms and conditions
- Facilitate contract coverage targets and improvement plans. Develop and implement measures and initiatives to ensure improved supplier performance
- Facilitate contract management scorecard and performance improvement. Provide commercial and financial inputs to evaluation process
- Approve or seek approval for relevant contracts and documentation in line with departmental budgetary stipulations
- Identify and validate reporting needs for contract management capability
- **Customer and Client Relationship Management**_
- Provide relevant and specialised contract management support
- Liaise with operational personnel on equipment deliveries and requirements
- Represent Exxaro at applicable project and contractor meetings. Align contracting strategies and priorities with requirements of BU's
- Liaise with external providers and relevant stakeholders to address, manage and resolve issues and risks relating to contract portfolio.
- In consultation with stakeholders, define appropriate supplier selection criteria and seek approval for supplier selection decisions
- **Effective People Management**_
- Responsible to manage Contract Administrators
- Engage with various stakeholders on the project including: Project Manager, Construction Managers, Project Planners, Project Accountants, Contractors, SCM, Client Team, Engineers, Suppliers and Consultants
- Create an environment that focuses on process execution excellence, high performance and improvement.
- Provide inputs for efficient development, career path and deployment of contract specialist and commerc