Cyber Security Project Administrator
9 hours ago
**Position Title**
**Project Administrator**
**Main purpose of the role**
Provide administrative support to the Head of PMO and the entire project team to contribute to the effective operation of the PMO team within Performanta Group
**Job level**
Level 1
**Level of leadership**
Level 1
**Reports to [role]**
Head of PMO
**Required minimum education and work experience**
- Office admin qualification or studying towards a Project Management qualification would be advantageous.
- Knowledge of the information security industry
**Internal contacts**
- Services departments
**External contacts**
- Performanta Clients
**Key performance areas**
1. Project administration and governance
2. Project coordination
3. Project reporting
4. Process mapping
**Technical knowledge / competencies**
- Understanding of office administration duties
- Understanding and awareness of current developments in Cyber Security
- Advanced knowledge of MS Excel, Word, and PowerPoint
**Behavioural competencies**
- Good communication skills
- Time management skills
- Active listening skills
- Conflict management skills
- Ability to work pro-actively.
- Ability to work within a team and independently.
- Attention to detail.
- Customer centric behaviour
**1.**
**Project Administration and Governance**
- Assist with minute taking during project meetings and ensure that the minutes are available within 48 hours after the meeting.
- Ensure that project calendars are updated on a weekly basis.
- Ensure all updated workflow documents are available for review on a weekly basis.
- Act as the contact point for all project participants
- Ensure that all project documentation is updated and available for review by key stakeholders and internal teams on a daily basis.
- Ensure that all project resources are ordered on a monthly basis.
- Ensure that policies, regulations, processes are followed for all project administration requirements as per the Performanta guidelines
- Project minutes
- E-mails and written communication
**2.**
**Project Coordination**
- Ensure that all routine and ad-hoc project meetings are scheduled timeously and in line with PMO requirements.
- Ensure that venue, food, and any other ad hoc items required for meetings, are arranged one week in advance.
**3.**
**Project Reporting**
- Assist with measuring and reporting on the project performance.
- Retrieving necessary information such as related case studies and client/user requirements
**4.**
**Project Mapping**
- Assist with monitoring progress of the project and raise any potential issues to the Head of PMO.
- Assist with coordinating quality controls for ensuring the deliverables meet client demands.
- Assist with track project expenses and assist with forecasting of project costs.
- Assist with the project risk analyses.
Ability to commute/relocate:
- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (preferred)
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