Production Floor Data Administrator

7 months ago

Johannesburg, South Africa Apex Cordset Technologies Pty Ltd Full time

**Job Profile: Production Floor Data Administrator**

Position Overview:
**Core Activities**:

- ** Data Entry and Validation**:

- Accurately inputting production-related data into the SAP system, including raw material usage, production output, and quality control results.
- Validating data received from production departments to ensure accuracy and completeness.
- ** Inventory Management**:

- Monitoring and recording stock movements and transfers in the SAP system.
- Tracking inventory levels, investigating discrepancies, and ensuring data accuracy.
- Assisting in inventory audits and reconciliations to maintain data integrity.
- ** Reporting and Analysis**:

- Generating regular reports on production metrics, inventory levels, and other key performance indicators using SAP.
- Analyzing data to identify trends, inefficiencies, and opportunities for process improvement.
- ** Cross-Departmental Coordination**:

- Collaborating with production, procurement, and logistics departments to ensure consistent and accurate data flow.
- Addressing and resolving data-related queries or issues from various departments.
- ** Compliance and Documentation**:

- Ensuring compliance with internal controls, data privacy standards, and external regulations.
- Maintaining organized records in the SAP system for audit trails and historical analysis.

**Core Decisions**:

- ** Data Management and Integrity**:

- Making decisions on handling discrepancies or anomalies in production data within the SAP system.
- ** Inventory Control**:

- Deciding on recording and tracking methods for inventory movements to maintain accurate stock levels.
- Recommending approaches for investigating and resolving inventory discrepancies.
- Determining the frequency and methodology for inventory audits and reconciliation in SAP.
- .
- ** Reporting and Analysis**:

- Making decisions on report formats and content to support production and inventory management.

**Core Capabilities**:

- ** Technical Proficiency**:

- In-depth knowledge and expertise in SAP B1 software, particularly in modules related to inventory and production management.
- Ability to navigate, input, and extract data effectively within the SAP environment.
- ** Analytical Abilities**:

- Strong attention to detail for accurate data interpretation and problem-solving.
- Analytical thinking to identify patterns, trends, and areas for process improvement.
- ** Communication Skills**:

- Clear and concise communication, both written and verbal.
- Ability to convey complex information to different stakeholders.
- ** Organizational Abilities**:

- Time management skills to prioritize tasks and meet deadlines.
- Multitasking ability to handle multiple responsibilities simultaneously.
- ** Adaptability**:

- Flexibility and adaptability to changes in processes and technology.
- ** Professionalism and Work Ethic**:

- Reliability and consistency in completing tasks accurately and on time.
- Upholding ethical standards, ensuring data confidentiality, and maintaining accuracy.
- ** Team Collaboration**:

- Ability to work collaboratively with cross-functional teams.
- Supportive attitude, willingness to assist colleagues, and contribute to a positive work environment.

**Requirements**:

- Diploma/Bachelor's degree in a related field (preferred).
- Proven experience in data administration, preferably in a production environment.
- Demonstrated proficiency in SAP B1 software, with a focus on inventory and production management modules.
- Strong analytical and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to work in a fast-paced environment and manage priorities effectively.
- Attention to detail and accuracy in data entry and validation.
- Familiarity with compliance standards and data privacy regulations.
- Adaptability to changing processes and technologies.

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