Receptionist

**Receptionist**

If you appreciate a company culture that encourages ownership, innovation and client delight, you will thrive in our diverse, driven team.

**Position Summary**

Serve visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Provide office admin and support to ensure organisational effectiveness and efficiency.

**Key Accountabilities**:
Reception

Effective reception services to support office operations

Switchboard management

Reception appearance and adherence to business etiquette

Visitors and register management

Courier management

Management of deliveries and receiving

Message taking

Reception security

Boardroom/s management and assist with setup

Provide efficient and professional reception services to support client operations

Respond to all calls in professional manner, ensuring professional image is projected always

All telephone messages to be communicated to the intended person as promptly as possible

Ensure confidentiality of privileged information at all times

Discretion to be applied when handing out information

Any issues of a sensitive nature to be passed to relevant manager

Ensure no personal or confidential information relating to staff / client to be to be telephonically or personally to any person

Ensure no information regarding the Company financial status or client base to be telephonically or personally to any person

Administration

Managing purchase order book

Distribution of office publications

Neatness of office printer areas

Co-ordinating with shredding company

Printer readings and ordering of toner cartridges & paper

Ordering of office supplies and liaising with vendors

Control of stationery cupboard

Assist with archiving process

Liaising with maintenance department

Record keeping of moveable assets Privileged information

Assist with basic filing

Arrange flower/gift baskets.

Assist with functions and events.

Parking Arrangements

Secretarial support

Copy typing

Source tender documents

General secretarial services

It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time.

Prescribed procedures may be amended by management as and when required

**Key Skills and Experience Required**:
Grade 12

Minimum of 2 years’ previous reception experience essential

Computer literate (MS Office Word and Excel)

Effective data capturing skills

Excellent telephone etiquette

Efficiently perform all filing duties

Fluent in English

Switchboard experience

Time keeping

Reception desk management

**Additional Responsibilities and Skills**:
To have the ability to take on additional responsibilities and assist other managers with administrative duties as directed by Executive Assistant.

Please note, relocation costs will not apply.

**Job Type**: Permanent

**Salary**: R8,649.60 per month

Application Deadline: 2023/03/06