1 X Payroll Manager

4 weeks ago

Cape Town, South Africa Rentokil Initial Full time

Rentokil Initial is a Global services company employing over 45,000 colleagues across 84 countries. The Company is at the cutting edge of technology and innovation as it strives to protect people and enhance lives, by controlling pests, improving hygiene and improving interior spaces with plants and scenting.

We are experts in the fields we operate in, investing in training, science, innovation and technology, and affording our employees Opportunities for Growth and Development
Listening and acting on feedback is part of our culture to support colleagues and our customers. Rentokil Initial regards equality and fairness as a fundamental right of all of its colleagues.
We live our values of Service, Relationships and Teamwork which were identified by our colleagues across the world.

**Our family of businesses**:
Rentokil Pest Control is the world’s leading commercial pest control company who provide quality, diligent and friendly services to all our customers.
We operate in 92 of the top 100 cities
We are highly innovative and have leading technical and scientific expertise and our customers look to us for our knowledge and integrity.
Although we don’t provide the most luxurious of services, this is certainly essential for all of our customers, and to make sure service happens.
Initial Hygiene is the world’s leading hygiene services company who provide quality, diligent and friendly services to all our customers. We produce high quality, tailored hygiene product ranges for washrooms - across all sectors and industries where our customers look to us for our knowledge and integrity
Ambius is the world leader in providing interior landscaping services for a range of customers from boutique hotels, to shopping centres. We use planting, scenting, flowers, artwork and exterior landscaping maintenance to improve the environment for the benefit of the customer and their employees. Ambius is a global brand across North America, Europe, South Africa and Australia.
We have central support functions of Human Resources, IT, Finance, Legal and Marketing & Innovation in the Rentokil Initial Head Office locations and in the country.

**Requirements**:

- The successful applicant will be committed to lead the payroll department ensuring the processing of payroll is carried out in an efficient and accurate manner in compliance with all legislative requirements.
- Review, update and maintain effective internal controls within the payroll function, ensuring that payroll errors are minimised, establish appropriate and effective business relationships with all relevant stakeholders to the payroll service to ensure that requirements are met.
- Overseeing and review of the monthly payroll processing within VIP and/or NAV for: South Africa, Lesotho, Malawi, Swaziland & Mozambique.
- Analysis of monthly reporting is completed and shared with relevant stakeholders.

Processing and review of monthly input including but not limited to:

- Overtime
- Appointments
- Terminations
- Union membership changes
- Incentives & Commissions
- Maternity benefits
- Garnishees
- Bonus
- Employee share option payments

**Extracting VIP reports on the following**:

- Maternity Benefits
- Statement of Expenses (Reimbursements)
- Union Membership Changes
- Savings Withdrawal Reports
- Incentive Reports
- Costing reports
- Staff statistics
- PAYE/ EMP201
- Payovers
- Headcount statistics
- Company recon

Ensure that VIP is correctly coded to Navision to ensure accurate posting in General Ledger, including accurate postings of cashbook entries
Ensure that Bank Imports, salary cashbook management and funding of salary accounts are done timeously
Ensure that master data on VIP is maintained, including the creation of new staff members on VIP
Ensure that all tax reconciliations and submissions to the relevant tax authorities is performed with a high degree of accuracy and in line with tax authority deadlines

**Ensure the accurate and timely payment of**:

- Weekly and monthly payroll batches to employees
- Third parties (SARS/LRA/SRA/INSS/MRA; TEVET)
- Department of labour/ Workmans Compensation

**Provide key support and coaching to**:

- Human Resources
- Employees (queries)
- Branch/Line managers
- Finance

Creating and maintaining a strong payroll team with defined annual objectives, clear responsibilities and development plans.
- Ensuring the team stay abreast with VIP updates and payroll related changes.
- Ensuring business continuity and redundancy plans are in place.

Ensure the integrity of the internal controls within the payroll function, including the implementation and identification of any areas of improvement within the department whilst adhering to our internal control framework

External audit
Working knowledge of labour legislation in RSA. It would be advantageous if knowledgeable in Lesotho, Swaziland, Malawi and Mozambique labour law.
Ensure VIP maintenance is adhered to, including timeous VIP updates, back-ups and setup for any ne

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