Office Manager

3 days ago


Pretoria, Gauteng, South Africa Legal Careers Ltd Full time

International Law firm based in Sandton seeking an Office Manager to join their team.

Role purpose: Reporting to the Head of Property and Workplace, this position works alongside partners within the office to ensure the provision of best practice support in Property and Workplace.

Liaising with HR, the regional Property and Workplace team and other local business service heads, where necessary to facilitate the smooth running of the office in line with the firm's standards and practice.

Responsibilities:

  1. Responsibility for the provision of efficient office facility services, office health & safety, management, and leadership of all Property & Workplace staff.
  2. Areas of management include mail and print services, archiving, catering, and reception with a key focus on delivering a quality client service.
  3. Driving local environment and sustainability initiatives and ensuring office compliance with the firm's Environment & Sustainability Certification.
  4. Acts as a single point of contact for the management team on P&W related issues, working collaboratively with staff to deliver the best solutions for the business.
  5. Preparation and management of the annual Property & Workplace budget, including monthly monitoring and quarterly reforecasting.
  6. Provides coaching to P&W staff to encourage effective communication and objective problem resolution.
  7. Manages complex employee relations in consultation with HR, driving resolution in line with legislation and internal policies.
  8. Consult with Building Management on all security, tenancy and building maintenance issues and keep Partners and staff informed.
  9. Ensure sufficient office space and supervise office alterations, office moves and office expansion.
  10. Liaise with the Operational Risk team to ensure relevant insurances are maintained and provided to the Landlord.
  11. Support the firm's sustainability goals and implement initiatives locally.
  12. Oversee and Manage reception and catering functions.

Skills, experience and characteristics:

  1. Background in Law firm or professional services firm an advantage.
  2. Strong stakeholder management, influencing, interpersonal and communication skills essential.
  3. Good level of commercial awareness and business acumen.
  4. Strong skill in Microsoft Word, Excel, PowerPoint etc.

General Information:

Direct reports: 2 – Receptionists
Travel: None
Working pattern: Full-time
Contract type: Permanent

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