Creditors / Admin Controller

3 weeks ago


Stellenbosch, Western Cape, South Africa Exceed HR and Recruitment Full time
Creditors / Admin Controller job vacancy in Stellenbosch.

Duties and Responsibilities:

  • Creditors Management
    • Maintain, monitor and manage an accurate creditors' book.
    • Processing of supplier invoices, expenses and payments in a timely manner.
    • Credit cards (reconciliations, verifications of all slips, posting and ID recharges).
    • Reconciliation of Expense Claims, checking accuracy of slips and send for approval.
    • Distribute Cell phone statements internally for approval.
    • Reconcile creditors' accounts and manage claims/queries.
    • Maintain good supplier relationships and liaise with suppliers to ensure timely settlement of accounts.
    • Liaise with Logistics team to ensure accurate and complete data is captured.
    • Assist Senior Financial Accountant with cashflow calculations.
  • Banking
    • Preparation of all Foreign payments, liaison with the bank to ensure payments meet all requirements and tending to any related queries.
    • Manage all COD's, reimbursement claims and once-off payments and prepare payments.
    • Manage cashflow on bank accounts and transfer money between Current and Depositor accounts.
    • Load payments to growers on banking platforms and process data on accounting platforms.
  • General Ledger Bookkeeping
    • Reconcile intercompany transactions.
    • Transactional accounting, posting of journals and account reconciliations.
    • Calculating month end provisions relating to outstanding supplier invoices and credit card transactions.
  • Debtors & Customer Collections
    • Maintain, monitor and manage an accurate debtors' book.
    • Process customer invoicing in a timely manner.
    • Prepare, review & send customer statements.
    • Reconcile customers' accounts and manage claims/queries.
    • Inter-company recharges and reconciliations.
    • Prepare weekly debtor ageing reporting & summarise status of each outstanding balance.
    • Liaise with customers to ensure timely debt collections.
  • Ad hoc customer related administrative tasks (Responding to email/ in-house queries).
  • Data processing on excel to perform necessary checks that initiate weekly grower payment cycle.
    Release incoming funds on banking platforms.

Requirements:

  • Formal Accounting qualification (Diploma / Degree).
  • Drivers Licence (essential).
  • Job-related experience.
  • Commercial experience (3 years).
  • ERP system experience (3 years).
  • Inventory/Export systems experience – desirable.
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