Creditors / Admin Controller
3 weeks ago
Duties and Responsibilities:
- Creditors Management
- Maintain, monitor and manage an accurate creditors' book.
- Processing of supplier invoices, expenses and payments in a timely manner.
- Credit cards (reconciliations, verifications of all slips, posting and ID recharges).
- Reconciliation of Expense Claims, checking accuracy of slips and send for approval.
- Distribute Cell phone statements internally for approval.
- Reconcile creditors' accounts and manage claims/queries.
- Maintain good supplier relationships and liaise with suppliers to ensure timely settlement of accounts.
- Liaise with Logistics team to ensure accurate and complete data is captured.
- Assist Senior Financial Accountant with cashflow calculations.
- Banking
- Preparation of all Foreign payments, liaison with the bank to ensure payments meet all requirements and tending to any related queries.
- Manage all COD's, reimbursement claims and once-off payments and prepare payments.
- Manage cashflow on bank accounts and transfer money between Current and Depositor accounts.
- Load payments to growers on banking platforms and process data on accounting platforms.
- General Ledger Bookkeeping
- Reconcile intercompany transactions.
- Transactional accounting, posting of journals and account reconciliations.
- Calculating month end provisions relating to outstanding supplier invoices and credit card transactions.
- Debtors & Customer Collections
- Maintain, monitor and manage an accurate debtors' book.
- Process customer invoicing in a timely manner.
- Prepare, review & send customer statements.
- Reconcile customers' accounts and manage claims/queries.
- Inter-company recharges and reconciliations.
- Prepare weekly debtor ageing reporting & summarise status of each outstanding balance.
- Liaise with customers to ensure timely debt collections.
- Ad hoc customer related administrative tasks (Responding to email/ in-house queries).
- Data processing on excel to perform necessary checks that initiate weekly grower payment cycle.
Release incoming funds on banking platforms.
Requirements:
- Formal Accounting qualification (Diploma / Degree).
- Drivers Licence (essential).
- Job-related experience.
- Commercial experience (3 years).
- ERP system experience (3 years).
- Inventory/Export systems experience – desirable.
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