Dispatch Clerk

3 days ago

Cape Town, Western Cape, South Africa Rubicon Full time
About The Dispatch Clerk Position

As a Dispatch Clerk your primary responsibility will be to oversee and manage the efficient dispatch of goods from the warehouse to their final destination, ensuring timely delivery and adherence to quality standards. You will play a crucial role in maintaining smooth operations within the dispatch department.

Dispatch Clerk Responsibilities Are

Stock storing/staging

  1. Ensure that all stock is being stored safely and that the correct H&S practice is being always maintained. Report any damaged or missing stock (discrepancies) to direct supervisor and inventory controller.
  2. To determine where the stock needs to be stored, it is crucial to identify where the shipment is going to (Site, customer or supplier), what type of stock order is being sent (Customer order or replacement, Inter Company Transfer Order, Local Order or International Order) and what the destination of the stock is intended for.

Order Fulfilment

  1. Verify that the stock physically picked is relating to the picking slip (quantity and specific SKU) and that the stock needs to be in a saleable condition.
  2. Depending on the type of order (Customer Order, Returns, or Inter Company Transfer), it is imperative to undertake the requisite actions to uphold the Service Level Agreement (SLA). If the item(s) on the pick slip align with the prescribed criteria of correct quantity, SKU, and quality, invoicing is warranted in accordance with the SLA.

Packaging

  1. Items to be packaged in a manner to reduce damages during storage and transport. It should also be presentable as not to tarnish the company's image.
  2. All lose items that does not have a label, should be labelled as per SOP.

Dispatch Coordination

  1. Plan and organize the dispatch schedule for the following day by liaising with the fulfilment team of what is to be expected to come through for the day.
  2. Scrutinise each delivery as to ensure that the delivery address and contact person/number is correct. Should anything be wrong, report it to the originating salesperson as to correct before attempting delivery.
  3. Allocate resources effectively to meet delivery timelines.
  4. Communicate with drivers and couriers to ensure timely departures.
  5. All PODs of the previous day to be scanned on system before COB.

Housekeeping

  1. Floor and workstations are to be kept neat, clean, and tidy all the time.
  2. All stock should be kept within their agreed storage areas. Inventory found outside of a location must be allocated to the correct location, make use of the SOH with inventory detail as to determine where the stock need to go. Before physically moving it to the location, inform the inventory controller of your action and obtain approval from them.
  3. All equipment should be kept clean and in a condition that is conducive for the working area. Establish and review allocated intermediatory storage locations as to promote increased inventory accuracy.
  4. Identifying workplace safety hazards and ensuring that the area is being kept in a manner to promote a culture of Health and Safety.
Dispatch Clerk Requirements Are
  1. Matric/NQF4 essential
  2. 2+ years' warehousing experience
  3. 2+ years administration experience
  4. Be able to cope under high level of pressure & fast-moving environment.
  5. Attention to detail and problem-solving abilities.
  6. Ability to lift and move heavy materials when necessary.
  7. Strong organizational and communication skills.
  8. Familiarity with inventory management software and tools.
  9. Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
  10. Quality Control Analysis - Conducting inspections of products, services, or processes to evaluate quality or performance.
  11. Basic IT skills, including experience with databases, e.g. MS Office and Netsuite an advantage.
About Rubicon

WE ADVANCE SUSTAINABLE TECHNOLOGY.

Rubicon is a vertically-integrated Sustainable Technology group. We provide end-to-end technical equipment, service and software solutions to Commercial and Residential clients.

Commercial

Our commercial offering includes thorough power analysis and auditing, cutting-edge power solutions, top-tier solar and Battery Energy Storage Systems (BESS), advanced lighting solutions, and robust e-mobility infrastructure. Our expertise lies in advising on complex energy requirements and delivering holistic solutions that meet and exceed our clients' sustainability goals.

Residential

We specialize in empowering homes with premium solar and backup systems, as well as state-of-the-art EV chargers. Whether you're an installer seeking reliable, high-quality products or a homeowner eager to embrace sustainable technologies, Rubicon is your trusted partner. Our commitment to excellence ensures seamless integration, reliability, and efficiency in every aspect of your residential energy journey.

The group employs approximately 500 people, and is head-quartered in Cape Town, South Africa, but operates throughout Southern Africa and in the UK. More information on the group can be found at: https://www.rubicon.tech/

#J-18808-Ljbffr

  • Dispatch Clerk Supervisor

    2 weeks ago

    Cape Town, Western Cape, South Africa Lumina Personnel Full time

    Job Title: Dispatch Clerk Supervisor(Beverage Distribution and Innovation Industry)Location: Milnerton Cape TownSalary; R15 000-R19 000Job Description:We are seeking a highly organized and proactive Dispatch Clerk Supervisor to join our dynamic team. This role involves standard dispatch clerk duties as well as overseeing vehicle maintenance and leading the...

  • Receiving and Dispatch clerk

    2 weeks ago

    Cape Town, Western Cape, South Africa Felicity Holdings Full time R12 000 - R18 000

    Receiving and Dispatch Clerk at Felicity Holdings in Cape TownThis position involves managing the receipt and dispatch of goods and materials. Responsibilities include:Coordinating incoming and outgoing shipments.Maintaining accurate records of inventory.Ensuring compliance with safety and quality standards.Communicating effectively with suppliers and...

  • Receiving and Dispatch clerk

    2 weeks ago

    Cape Town, Western Cape, South Africa USHAKA HOLDINGS Full time R120 000 - R180 000

    Receiving and Dispatch Clerk at USHAKA HOLDINGS in Cape TownThis position involves managing the receiving and dispatching of goods. Key responsibilities include:Coordinating shipments and deliveriesMaintaining accurate records of inventoryEnsuring compliance with safety and quality standardsAssisting with customer inquiries and supportTo apply email:...

  • Dispatch Clerk

    4 days ago

    Cape Town, Western Cape, South Africa Westfalia Fruit Full time

    Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets. Through our vertically-integrated supply chain we grow, source, ripen, pack, process and market quality avocadoes & fresh produce – 365 days a year & across the globe.With the largest avocado-growing footprint in the world, we are recognised...

  • Dispatch Operations Specialist

    4 days ago

    Cape Town, Western Cape, South Africa Westfalia Fruit Full time

    We are looking for a highly motivated and detail-oriented individual to fill the role of Dispatch Clerk at Westfalia Fruit. As a key member of our team, you will be responsible for ensuring the accuracy and efficiency of our dispatch operations.Key ResponsibilitiesThe successful candidate will be responsible for:Ensuring all PODs are received and processed...

  • Dispatch Clerk

    3 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    REQUIREMENTSMatricRelevant work experienceExcellent communication skillsStrong administrative skillsComputer Literate Word, Excel, OutlookAbility to work efficiently in a fast-paced environment DUTIESManaging and coordinating shipping and receiving procedures, ensuring all relevant paperwork is completed accurately and promptlyOrganizing and scheduling...

  • Receiving Clerk

    6 days ago

    Cape Town, Western Cape, South Africa Midvaal Recruitment Full time

    Receiving Clerk MID523Location: Beaconvale, Cape TownURGENT POSITIONJob summary:A Receiving Clerk is responsible for managing the receipt of incoming shipments and ensuring that all deliveries are accurate and properly documented. The role involves inspecting packages for damage, verifying the accuracy of shipments against purchase orders, and organizing...

  • Receiving Clerk

    1 day ago

    Cape Town, Western Cape, South Africa Rubiconsa Full time

    About the Receiving ClerkWe are seeking a Receiving Clerk to join our team at our Richmond Park, Cape Town branch. The Receiving Clerk is responsible for deliveries, check quality/quantity against shipping invoice, address and resolves any problems with shipments and works with both customers and distributors to address any shipping and deliveries.Receiving...

  • Logistics Coordinator

    4 days ago

    Cape Town, Western Cape, South Africa Westfalia Fruit Full time

    At Westfalia Fruit, a leading multinational supplier of fresh fruit and related value-added products to global markets, we are seeking a skilled Dispatch Clerk to join our team.Job DescriptionThe successful candidate will be responsible for creating work orders, administering dispatch operations, and providing administrative support to ensure the smooth...

  • Administrative Support Officer

    4 days ago

    Cape Town, Western Cape, South Africa Westfalia Fruit Full time

    Westfalia Fruit is seeking a talented and organized individual to fill the role of Dispatch Clerk. As a key member of our team, you will be responsible for ensuring the smooth operation of our dispatch department.Job OverviewThe successful candidate will be responsible for creating and managing work orders, administering daily dispatch activities, and...

  • Storeman & Procurement Clerk - Golf Club

    5 days ago

    Cape Town, Western Cape, South Africa Tanya Serra Full time

    The Storeman / Procurement Clerk is responsible for ensuring that goods received into or sent out from the Company are in good condition and correspond with the correct paperwork. Ensure accurate stocks/records are held and transfers are dispatched on a right first-time basis. This position is tasked with optimising the running of the store, issuing stock,...

  • Logistics Coordinator

    3 days ago

    Cape Town, Western Cape, South Africa Rubicon Full time

    Job DescriptionRubicon is a vertically-integrated Sustainable Technology group. Our commercial offering includes thorough power analysis and auditing, cutting-edge power solutions, top-tier solar and Battery Energy Storage Systems (BESS), advanced lighting solutions, and robust e-mobility infrastructure.We are seeking a skilled Dispatch Clerk to oversee the...

  • Order Admin Clerk

    4 weeks ago

    Cape Town, Western Cape, South Africa West Coast Personnel Full time

    Are you an experienced professional with a passion for customer service? Join a dynamic team as a Order Admin Clerk, where your skills in sales and manufacturing will shineQualifications & Experience Grade 12 or equivalent35 years of experience in a customer service or internal sales support roleProficient in Microsoft Office (Excel, Word, PowerPoint, Email)...

  • Stock Clerk

    6 days ago

    Cape Town, Western Cape, South Africa Astor Motor Recruitment Full time

    The Stock Controller is responsible for ensuring that all goods received and dispatched from the company are in good condition, accurately recorded, and meet customer delivery requirements.This role involves overseeing stock control, maintaining high standards of cleanliness and organization in the warehouse, and managing warehouse staff.The successful...

  • receiving / dispatch clerks

    3 weeks ago

    Cape Town, Western Cape, South Africa Onpoint Management Solutions Full time

    Duties & Responsibilities Engage with the Material Supervisor daily to verify the quantity and quality of raw materials delivered against purchase orders and delivery documents. Match supplier invoices to received goods and validate against purchase orders. Accurately account for shipping and transport costs based on f reight forwarder invoices for every...

  • Registry Clerk: People Management Records, Ref No. DOTP 27/2025

    7 days ago

    Cape Town, Western Cape, South Africa Western Cape Government Full time

    Job title : Registry Clerk: People Management Records, Ref No. DOTP 27/2025Job Location : Western Cape, Cape TownDeadline : April 21, 2025Quick Recommended LinksJobs by Location Job by industries Job Purpose    The Department of the Premier, Western Cape Government has an opportunity for a competent individual to render a registry service to the Chief...

  • Operational Excellence Leader

    1 day ago

    Cape Town, Western Cape, South Africa Top Vitae Full time

    Job DescriptionThe Operational Excellence Leader will be responsible for overseeing all reporting staff while ensuring the company's operational, health, and safety standards are met. The role entails providing functional leadership in relation to Slitting Operators, Material Handlers, Operations Clerks, Dispatch Operation, and Assistant Operators to upgrade...

  • POD Clerk

    3 days ago

    Cape Town, Western Cape, South Africa Clicks Group Limited Full time

    Job category: Other: FMCG, Retail, Wholesale and Supply ChainLocation: Cape TownContract: PermanentEE position: YesIntroductionWe are looking to recruit a permanent POD Clerk to work for United Pharmaceutical Distributors (UPD). The role will be based at the Cape Town branch and will report to the Department Manager (Dispatch).Job Purpose:Responsible for...

  • Fruit Packing Production Clerk

    3 days ago

    Cape Town, Western Cape, South Africa JustTheJob Full time

    The main objective of this position is to assist the QC Supervisor in ensuring that the fruit is received, stored, handled, and dispatched within the required specifications in terms of temperatures, formats, labeling, defect tolerances, fruit characteristics, and all other defined specifications.Minimum Requirements:Own transportWilling to work shifts and...

  • Tracking Clerk

    1 day ago

    Cape Town, Western Cape, South Africa Yellosa Full time

    Key ResponsibilitiesReceiving and recording of all containers into the depot.Compiling and sending daily reports to clients.Dispatching and recording all containers from the depot.Controlling gate activity and related access activity on roads.Communicating tracking and stock related matters with clients and staff.Container locations.Upholding operational...