Clearing and Customs Administrator

Main Purpose

Assisting the Group Finance Executive with Financial Matters, monthly reconciliations, Full Creditors and Bookkeeper Function up to Balance Sheet.

Key Performance Areas

• Forecasting of Purchase orders on pre-approved orders placed in advanced.
• Create and send out all accurate purchase orders.
• Processing of GRV's once stock is received.
• Ensure goods received are checked and loaded promptly onto the system.
• Notify Sales of stock received.
• Calculation of landed cost on imports and accurate processing in Pastel (Checking duties, vat, etc. are accurate as per invoice from forwarding agent).
• Resolving any differences between our external warehouse and Pastel daily.
• Work closely with clearing and forwarding agents for timeous deliveries of imports and exports.
• Notifying suppliers of short deliveries and / or faulty stock and arranging credits.
• Calculate Recommended Retail Price in line with required GPs.
• Track due dates VS suppliers.
• Follow up with suppliers on ETAs on all open POs.
• Completing import documents, including customs inspections when needed
• Ensure new product codes are created and maintained on the system and that pricing is always accurate and approved by finance.
• Oversee all custom and duties clearing and ensure the best possible way is processed (Including ensuring the correct.
• Streamline the business supplier ordering to be as efficient and cost effective as possible.
• Handle supplier returns and supplier warranties.
• Any Ad Hoc duties relating to the position.

Minimum Requirements

• Matric.
• Tertiary or equivalent qualification advantageous.
• Clean ITC check.
• Clean criminal check.
• Signing of the company's confidentiality agreement.
• Sage Pastel Evolution experience preferred.
• Intermediate to Advance Excel.
• At least 5 years' experience in Procurement and Customs clearing.

Skills and Specifications

• Good knowledge of Foreign Exchange
• Good verbal skills.
• A team player and able to work independently.
• Should have knowledge of ethical accounting practices and ensure they are adhered to.
• Should have good oral and written communication skills.
• Should have attention to detail and ability to work fast and accurate under pressure.
• Should have ability to understand the whole process 'from suppliers to customers.
• Ability to assist in resolving daily operational issues and reporting back to manager.
• Willingness to work extra hours when required.
• Strong finance and procurement background.