PA & Relationship Co-ordinator – Marais Road Shul

About The Organisation And The Role

The Green & Sea Point Hebrew Congregation, affectionately known as Marais Road Shul, has been the spiritual home of Cape Town’s Atlantic Seaboard Jewish community since 1926. The Shul has a new opportunity for a dynamic, community-oriented and tech-savvy PA & Relationship Coordinator who is invested in the growth of the Marais Rd shul community.

Full-time, Permanent, Work

Atlantic Seaboard, Cape Town

Posted 5 days ago

Job Features

Job Category Admin, Office & Support, Community & Social Welfare
Location: Sea Point
Reporting to: Rabbi and Head of Operations
Nature of contract: Full-time, Permanent
Hours of work: Monday – Thursday: 09:00 – 16:00 | Friday: 09:00 – 14:00
Salary range: Market-related, commensurate with experience
Closing date for applications: 4 September 2026

Main Duties & Responsibilities

• Executive Support to the Rabbi
• Ensure all activities are aligned to the vision of the Rabbi and the Board of the shul.
• Manage the Rabbi’s diary, appointments and schedule, co-ordinating meetings and managing correspondence.
• Act as the first point of contact for congregants wishing to meet with or speak to the Rabbi.
• Provide confidential administrative and ad hoc support.
• Marketing, Communications & Community Engagement
• Utilise AI tools to enhance communication and administration
• Use AI to enhance and expedite creative outputs
• Manage all communication channels using tech and AI tools
• Maintain and update the WordPress website and manage social media platforms.
• Congregant Relationship Management
• Foster positive relationships between the congregation and the Shul.
• Coordinate the Bar and Bat Mitzvah Club including communications and payment follow-up.
• Professionally manage enquiries, concerns and complaints.
• Liaise with families regarding aliyot, sponsorship opportunities and event arrangements.
• Database Administration
• Maintain and update the congregation’s membership database including significant lifecycle events and a milestones.
• Generate and distribute yahrtzeit notices and prepare weekly birthday, anniversary and yahrtzeit reports for the Rabbi.

Required Skills & Experience

The ideal candidate will have the following competencies:

• Work experience and industry exposure
• Previous experience as a Personal Assistant, Executive Assistant, Office Administrator, Community Coordinator or in a similar client-facing administrative role, is essential
• Previous exposure to AI and other tech tools for managing workflow.
• Experience supporting senior executives or leadership is desirable
• Experience managing a variety of Social Media channels, essential
• Experience coordinating events or community programmes is advantageous.
• Strong Communication and Interpersonal skills
• Excellent verbal and written communication skills with the ability to build strong relationships.
• Professional, empathetic and approachable communication style with a strong customer service orientation.
• Ability to manage sensitive conversations with discretion and diplomacy.Excellent Administration and Organisational Skills
• Experience managing confidential information.
• Database administration experience.
• Exceptional organisational skills with strong attention to detail.
• Excellent diary and calendar management.
• Strong coordination abilities, with the ability to prioritise multiple competing demands.
• Specific Requirements
• Computer literate with Microsoft Office proficiency and CRM experience
• Comfortable using AI productivity tools.
• Previous experience within a religious, non-profit or membership organisation would be beneficial.
• Ability to read and understand basic Hebrew, desirable
• Knowledge of the Jewish holidays and milestones, desirable
• Engaged with progressive tech tools and AI to optimize daily administrative functioning within the organisation.
• Excited and in-touch with how to use AI beyond its use as a search tool.