Purchasing Agent

2 weeks ago

Randburg, Gauteng, South Africa ADvTECH Full time

Job Location : Gauteng, Johannesburg
Deadline : April 12, 2025

Key Roles and Responsibilities :

  • Research, select and purchase quality products and services.
  • Ensure accurate administration of the requisition, purchase order and GRV process to eliminate payment related issues.
  • Purchase goods, materials, components or services in line with specified cost, quality and delivery targets.
  • Assess quality of order fulfilment and escalate any discrepancies to suppliers and management.
  • Support the purchasing function and other relevant departments and communicate any supply problems which may impact on business operations.
  • Conduct periodic site visits to obtain visibility of school calendars to be proactive in procurement planning.
  • Monitor market trends, competitor strategies and market suppliers.
  • Provide analysis on costs, new and existing and review cost reduction activities.
  • Prepare reports and updates as and when required.
  • Work closely with others in the procurement function and review opportunities for continuous improvement and business improvements.
  • Negotiate quotations to improve prices and terms of business with suppliers and review opportunities to make business savings utilising negotiation and procurement best practice tools and methods.
  • Ensure compliance to company guidelines, BBBEE strategy, industry legislation, purchasing policies and procedures.
  • Build, maintain and manage supplier relationships, keep up good communications and negotiate best pricing.
  • Ensure that a professional and consistent approach is taken in relation to all supplier relationships.
  • Provide data to contracts management relating to supplier performance to enable evaluations.
  • Act as an interface between suppliers and other relevant departments on purchasing processes and new projects and activities.
  • Contact suppliers to resolve price, quality, delivery or invoice issues.

Qualifications :

  • Minimum – Bachelor's degree (Supply Chain Management preferred).
  • Beneficial - Chartered Institute of Procurement & Supply (CIPS) or similar qualification or studying towards CIPS qualification.

Experience :

  • Previous experience of working in a purchasing team preferably within an education environment.
  • Experience of working closely with suppliers – between 3-5 years' experience as a buyer.
  • Critical thinking and negotiation skills.
  • Strong communication skills, both written and verbal.
  • Solid analytical skills, with the ability to create financial reports and conduct cost analyses.
  • Able to reduce costs and contribute to business improvements.
  • Able to build and maintain effective and productive relationships with suppliers and key stakeholders.
  • Analytical, numerically astute with strong demonstrated problem-solving abilities.
  • Able to manage time effectively, prioritise tasks and achieve set targets.
  • Able to work well under pressure and handle emergency and stressful situations.
  • Keen attention to detail and accuracy.
  • Familiarity with an integrated Enterprise Resource Planning (ERP) system would be beneficial.
  • Computer literate, with advanced Excel skills / abilities.
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