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Directeur ou Directrice en charge de la coordination administrative et financière

1 month ago

Benoni, Gauteng, South Africa Expertise France Full time

Our leadership needs an experienced and dedicated Office Administrator / Personal Assistant to drive workflows. We're looking for someone proactive, with strong communication and analytical skills, to fill this role. The Office Administrator / Personal Assistant will offer comprehensive support in all areas of business, including communications, administration, project management, and client satisfaction. An ideal candidate will also feel comfortable working in a high-pressure office environment.

Role Requirements and Responsibilities

Education :

  • High School degree
  • PA / Secretarial Diploma or certification would be considered an advantage
  • MS Office and English proficiency

Experience :

  • Proven experience as an office administrator / personal assistant, preferably in a high-pressure office environment

Skills :

  • Well-presented and well spoken.
  • Sound organizing and time management skills.
  • Excellent interpersonal skills.
  • Ability to work within a team as well as ability to take initiative and work independently.
  • Be able to function under pressure.
  • Discretion and confidentiality
  • Expert proofreading and editing skills

Main Responsibilities :

  • Office reception and answering of telephones and handling enquiries.
  • Handling incoming and outgoing email correspondence, written communication, telephonic communication etc.
  • Managing electronic diaries and year-planners.
  • Scheduling and organizing meetings, preparing documentation for meetings, ensuring that all relevant attendees are invited, and directions are printed and handed over to the person attending the meetings.
  • General correspondence as requested by Director / Managing Director.
  • Typing of correspondence, minutes of meeting, tender documents, letters etc.
  • Filing of correspondence, documents, letters etc.
  • Managing petty cash.
  • Updating logbooks monthly.
  • Managing paper requirements and office supplies.
  • Handling applications for DoE, tender applications etc.
  • Preparing Fee Claims according to Appointment Letters, handing the relevant documentation over to the finance department.
  • Ensuring quality control in all aspects of documents, communication, and correspondence.
  • Ensuring that the managing director and director are informed of personnel attending meetings, site inspections etc.
  • Arranging tea, coffee and lunch for the directors.
  • General office duties as required.

If you have the skills and experience we're looking for, we'd love to hear from you. Send a copy of your updated CV to [emailprotected]

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