Copy Editor, Pharma

• Work Schedule: Full-time, 40 hours/week, Monday-Friday, 10:00 AM-6:00 PM EST
• Location: Remote - International (Latin America, Philippines, South Africa, and other locations considered)

About the Company

We are working with an established advertising organization serving healthcare, pharmaceutical, and medical audiences. The organization is seeking a detail-driven Copy Editor, Pharma & MLR to help ensure the accuracy, consistency, quality, and compliance of healthcare and pharmaceutical communications across print, digital, video, presentations, and other materials.

This role is ideal for an experienced healthcare or pharmaceutical editor who understands the importance of clinical accuracy, claims substantiation, regulatory requirements, and Medical, Legal, and Regulatory (MLR) review processes.

The position is fully remote and international. Candidates must be comfortable working as an independent contractor initially, with the possibility of discussing an employee-of-record arrangement in the future based on business needs and performance.

Because the team collaborates closely with its New York-based operation, candidates must be able to work the required EST schedule and maintain a professional remote work environment.

Responsibilities

• Copy Editing & Proofreading: Proofread and copy edit HCP and patient healthcare/pharmaceutical materials while following established brand style guides and editorial standards.
• Editorial Quality Control: Review content for grammar, spelling, punctuation, clarity, consistency, and overall editorial quality.
• Clinical & Scientific Fact-Checking: Fact-check clinical claims, statistics, data, and other scientific information against studies, references, prescribing information, and approved source materials.
• MLR Review: Annotate, link, and reference claims within Veeva Vault PromoMats and support materials through the MLR review process.
• Regulatory Compliance: Review Important Safety Information (ISI), fair balance, references, and other required compliance elements.
• Review & Revision Tracking: Track reviewer comments, requested changes, and revisions throughout the review process.
• Documentation & Quality Control: Maintain style sheets, QC checklists, and other documentation to ensure consistency across projects.
• Cross-Functional Collaboration: Collaborate with copywriters, designers, account teams, and other stakeholders to resolve editorial and compliance-related issues.
• Final Review: Ensure final materials are accurate, polished, consistent, and ready for review or production.

Must-Have Qualifications

• Professional experience in pharmaceutical, healthcare, medical communications, or a related agency/in-house environment.
• Proven experience with healthcare/pharma copy editing and proofreading.
• Hands-on experience with Veeva Vault PromoMats, particularly annotating, linking, referencing, and/or routing materials through the MLR process.
• Strong understanding of pharmaceutical and healthcare communications and clinical terminology.
• Ability to fact-check clinical claims against scientific studies, references, prescribing information, and approved sources.
• Strong command of professional English and exceptional attention to detail.
• Working knowledge of the AMA Manual of Style.
• Experience using Adobe Acrobat for document markup and review.
• Strong organizational skills and ability to manage multiple projects and revisions.
• Reliable high-speed internet and a professional remote work setup.
• Comfortable using Microsoft 365, Teams, and other remote collaboration tools.
• Professional and polished on-camera presence for virtual meetings.
• Comfortable working full-time as an independent contractor and adapting to the required EST schedule, including occasional flexibility for late work or weekends when needed.

Nice-to-Have Qualifications

• Experience with Aprimo, Workfront, Ziflow, or comparable workflow/review platforms.
• Experience with market access or payer communications.
• Additional experience within pharmaceutical, medical, or healthcare communications.
• Experience supporting complex MLR review processes across multiple brands or campaigns.

Why Join Us

This role offers the opportunity to apply your editorial expertise to specialized healthcare and pharmaceutical communications where accuracy, consistency, and compliance are essential. You’ll work closely with copywriters, designers, account teams, and other professionals throughout the MLR process while gaining exposure to a variety of healthcare communications, brands, audiences, and formats. The role als