Project Finance Administrator

Genesis Analytics is hiring We are searching for a meticulous and technically-savvy Project Finance Administrator for our team, based in Johannesburg, South Africa. As the financial engine of our global impact firm, you will manage the end-to-end accounts payable cycle for complex project portfolios. You will be responsible for ensuring that all project suppliers and subcontractors are vetted, compliant, and paid with absolute precision to keep our vital impact work moving. If you are a detail-oriented administrator who thrives on technical accuracy and wants your work to directly support the mission of unlocking value in the young world-we want to talk to you

ABOUT GENESIS

In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas. Genesis, an impact consultancy founded, incorporated and headquartered in Africa, has worked in 52 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World - the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia. Unencumbered by legacy systems, these nations can pioneer innovative models and chart a new path to prosperity. However, converting this potential into developmental gains is not guaranteed. At Genesis, we work alongside local partners to turn this opportunity into shared progress - helping the Young World move faster, more sustainably and on its own terms.

THE GROUP SERVICES PRACTICE

Genesis Analytics is an African firm with a mission of social change and focus on finding new, measurable solutions to addressing the challenges and opportunities working in the majority world through a localised approach. Group Services is the business partner of the eight practices that make up Genesis. The marketing communications unit builds the brand of Genesis by creating awareness of its work to prospective clients and new talent, as well as working with our colleagues to build the firm through internal communications. You will be working with different practice areas - from Health to Human Development, Digital Livelihoods to Financial Services. No two days will be the same, and you will be constantly finding new and creative ways to convey complicated and challenging subject matter to our audiences.

ROLE DESCRIPTION - Accounts Payable Administrator

Reporting to the Project Finance Lead in the Programme Management Unit (PMU), the Project Finance Administrator's responsibility is to provide comprehensive financial and administrative support to the Programme Management Unit (PMU) by managing the end-to-end accounts payable cycle. The Project Finance Administrator ensures that all project suppliers and subcontractors are vetted, onboarded, and paid accurately and on time, while maintaining meticulous project cashbooks to support donor reporting.

KEY REQUIREMENTS AND ROLE RESPONSIBILITIES

1. Supplier and Subcontractor Management Onboarding and Vetting
   • Collect supplier sheets, BEE information, and payment documents for new subcontractors.
   • Perform debarment checks and call new suppliers for verification.
   • System Management: Add new supplier accounts on Intacct and load them onto the banking platform for review and authorization.
   • Invoice Processing: Review subcontractor and supplier contracts to monitor allocated budgets.
   • Capture supplier invoices into the system and allocate them to the correct General Ledger accounts.
   • Payments and Reconciliations: Prepare payment batches for independent review.
   • Reconcile supplier statements to the age analysis and handle all related queries.
   • Documentation: Maintain up-to-date records on the Project Finance Drive, including downloading and saving Proof of Payments (POPs).
2. Project Cashbooks and Payments Reconciliations
   • Ensure all project cashbooks are reconciled every month.
   • Transaction Processing: Process staff claims, supplier payments, and sundry expenses.
   • Adjustments: Process project reconciliation, correcting journals and prepare bank revaluations at month-end.
   • Payment Oversight: Oversee payment requests and the reconciliation of advances against actual receipts and timesheets.

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. Successful candidates for roles at Genesis: Are passionate, self-motivated problem-solvers Value integrity and exhibit ethical behaviour Are analytical thinkers and fast learners with an excellent academic record The successful candidates will thrive in a fast-paced environment, enjoy the flexible nature of the job, and like to hit the ground running. You are pro-active and hands-on, with the ability to not only work effectively as part of a te