Registrar / Attendance Clerk

6 days ago


Pretoria, Gauteng, South Africa Psusd8 Full time

Join to apply for the Registrar / Attendance Clerk role at Peach Springs Unified School District.

Job Title:

Registrar / Attendance Clerk - FULL TIME

Location:

Peach Springs Elementary School

Job Summary:

The Registrar / Attendance Clerk is the first line of communication for parents, families, and visitors, responsible for managing student registrations, maintaining attendance records, and providing front desk support. This role is essential in fostering a welcoming environment while ensuring efficient school operations.

Key Duties And Responsibilities:
  1. Front Desk Reception: Greet students, parents, and visitors warmly and professionally. Answer phone calls and respond to inquiries regarding registration, attendance, and general school information. Direct visitors to appropriate staff or departments as needed.
  2. Student Registration: Process new student registrations and withdrawals, ensuring all documentation is completed accurately. Maintain an updated student database, including personal information and enrollment status.
  3. Attendance Management: Monitor daily attendance, recording absences and tardies. Generate attendance reports for teachers and administration. Communicate with parents regarding attendance issues and follow up on unexcused absences.
  4. Data Entry and Record Maintenance: Accurately input and update student information in the school's information management system. Ensure that student records are kept confidential and comply with school policies.
  5. Administrative Support: Assist with general office duties, including filing and data entry. Help prepare student transcripts and other official documents upon request.
Qualifications:
  1. Education: High school diploma or equivalent; Associate's degree preferred.
  2. Experience: Previous experience in an educational setting or administrative role is a plus.
  3. Skills: Proficient in Microsoft Office / Google Suite and experience with student information systems. Strong organizational and multitasking abilities. Excellent communication and interpersonal skills. Ability to handle confidential information with discretion.
  4. Physical Requirements: Ability to lift up to 25 pounds, including office supplies and student records. Ability to bend, stoop, and reach for items on shelves or in filing cabinets. Ability to sit or stand for extended periods while performing desk duties.
  5. Working Conditions: Primarily an office setting, with interaction with students and parents. Flexibility in hours may be required during peak times.
Application Process:

Interested candidates should apply online at psusd8.org, including a resume and cover letter. MUST BE ABLE TO APPLY AND OBTAIN DPS IVPP Fingerprint Clearance Card.

Seniority Level:

Entry level

Employment Type:

Full-time

Job Function:

Health Care Provider

Industries:

Primary and Secondary Education

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