Purchasing and Asset Management Coordinator

6 days ago

Randburg, Gauteng, South Africa Tracker South Africa Full time
Purchasing and Asset Management Coordinator

Listing reference: track_001291

Listing status: Under Review

Apply by: 8 October 2024

Position summary

Job category: Stock Control

Location: Randburg

Contract: Permanent

EE position: Yes

Introduction

Tracker is seeking the services of a Purchasing and Asset Management Coordinator within the IT department; the incumbent will be responsible to execute IT purchasing and IT asset management responsibilities on behalf of the IT Infrastructure department.

Key Responsibilities
  • Responsible for the purchasing of all IT Equipment for Tracker Connect.
  • Ensure that Tracker procurement policies and procedures are adhered to.
  • Gathering of supplier documentation for procurement to register the supplier.
  • Maintain detailed records of all purchasing requests.
  • Ensure that all purchasing requests are authorised by the relevant business unit budget owner.
  • Maintain relationships with preferred suppliers.
  • Sourcing of quotations as per the Tracker procurement policy and creation of PO's.
  • Ensure suppliers submit invoices and payments are done on time to avoid service disruption for non-payment.
  • Assist finance with reconciling Technology supplier accounts as required.
  • Review department cost centre financials for accuracy and report or address mispostings.
  • Ensure that all equipment to be returned from users is captured on the asset management tool.
  • Maintain and manage a warranty repair register indicating all Tracker owned equipment currently with suppliers for warranty repair.
  • Maintain and manage an off-site repair register indicating all Tracker owned equipment currently with suppliers for out of warranty repair.
  • Ensure in collaboration with finance that new assets purchased by Technology on behalf of Tracker are assigned to the correct business unit.
  • Maintain a library of Tracker owned and licensed software.
  • Maintain and manage a process for issuing and returning software to and from the Tracker software library.
  • Maintain and manage a register of the software licenses owned by Tracker and the equipment that the software is installed on.
  • Take part in the departmental monthly budget review with Finance.
  • Work with department PA's and regions to execute on Technology consumable requests from the business.
  • Manage the asset disposal process in line with Tracker asset disposal policies and procedures.
  • Manage the storage, purchasing and issuing of any spares held in stock, including routine stock takes.
  • Manage the department asset register and notify finance of changes as required.
  • Manage the issuing of equipment to department staff and ensuring that issued equipment is returned on employment termination.
  • Manage the Fire sale of old IT equipment and update the asset management tool accordingly.
  • Keep the asset management data updated with accurate asset details including the purchase price.
Minimum Requirements
  • Senior Certificate (Matric Certificate or similar qualification).
  • Minimum 2 years' experience working in a financial (procurement/creditors) environment.
  • Computer Literate (Ms Office and Outlook).
  • Fixed Assets management and Inventory management experience an advantage.
  • Experience with Willow system, Firebird, Accounts Payable and Fixed Assets modules an advantage.
  • Experience in designing and implementing processes an advantage.
  • Customer Service Orientation.
  • Logical Thinking and Judgment Ability.
  • Relationship Building Skills.
  • Good Communication Skills.
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