Head Of Finance And Administration

3 weeks ago


Pretoria, Gauteng, South Africa Cortez Executive Search (Pty) Ltd Full time

Our client, based in Montague Gardens, who imports, exports, and distributes seafood products to and from various countries worldwide, is looking for an Office Administrator.

This position is responsible for supporting and assisting with the Cold Store day-to-day operations. Your job will be to provide clerical support to our Cold Store Manager and employees, and coordinate all daily administrative activities and functions. To perform relieve duties to the Admin Operations clerks.

Your duties and responsibilities include:
  1. Daily headcount of all staff on all shifts
  2. Manage day-to-day employee records and all MHE driver licenses (physical and digital)
  3. Coordinate weekly timesheets, scan, and send to HR
  4. Service provider management – schedule time of work, check OHS compliance, book in and ensure assigned to a working area, ensure PO is in place
  5. Assist with getting service provider quotes
  6. Create Purchase orders on SAP
  7. Maintain a filing system for data on all service providers
  8. Chep Pallet control and reconciliations
  9. Order office stationery and supplies
  10. Assist with updating office policies and SOPs
  11. Procuring of stock from internal and external suppliers
  12. Cold store liaison between the Logistics Department, HR, Payroll, and other departments where necessary
  13. Documentation control for internal processes, MHE, and local deliveries
  14. Scan daily local delivery notes against load sheet
  15. Keeping maintenance files for all equipment
  16. Prepare regular reports

Able to work under pressure, meet deadlines, and prioritize. Good time management and organizational skills. Must be flexible due to work demands. Must have own transport. Must be willing to work night shift when required (17:30 – 02:30).

Desired Experience & Qualification:

Experience needed: At least 3 years in a cold store or warehouse or similar environment, and 3-5 years administrative experience.

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