Executive Assistant

2 days ago

Cape Town, Western Cape, South Africa Somewhere Full time

Looking for SOUTH AFRICAN Based Candidates

  • Position: Executive Assistant
  • Working Schedule: 9a5p EST
  • Salary Range: $1500 - $1700 (the final salary will be determined by the candidate's level of experience and at the discretion of the client)

About the Company:

Our client is a startup focused on building an exclusive membership of 1000 ultra high-net-worth families. The company is in its early stages with a beta product launching this summer. As they scale, they are looking for a highly capable Research & Executive Assistant to drive critical research efforts and provide high-level support to the CEO. This role will also function as a Chief of Staff-style assistant ensuring operational efficiency and acting as a key liaison in high-level business initiatives.

Role Overview:

The primary focus of this role is research, with executive support and operational management as key secondary responsibilities. The CEO has an extensive network of 60,000 contacts, and the Research & Executive Assistant will be responsible for evaluating and vetting these individuals using online sources. The goal is to compile a consolidated list of high-net-worth families that align with their mission and should be prioritized for outreach.

Beyond research, this position will also provide executive and operational support to the CEO, handling critical tasks such as calendar management, stakeholder communications, and project oversight. This person will play a pivotal role in ensuring that the CEO's time is optimized and that strategic initiatives move forward efficiently.

Key Responsibilities:

  • Conduct thorough research on individuals from the CEO's 60,000-person network to assess their fit for their exclusive membership.
  • Vet and compile a prioritized list of high-net-worth families for CEO engagement.
  • Utilize HubSpot to track and manage the full lifecycle of outreach and engagement.
  • Identify and synthesize key insights from research to inform strategic decision-making.
  • Provide executive support including managing calendars, scheduling meetings, and coordinating travel.
  • Prepare documents, presentations, and reports for the CEO and senior stakeholders.
  • Handle administrative tasks with efficiency, accuracy, and confidentiality.
  • Communicate professionally on behalf of the CEO both internally and externally.
  • Serve as a key liaison between the CEO and various stakeholders, ensuring smooth communication and follow-through on initiatives.
  • Proactively identify and address operational challenges, ensuring efficiency as the company scales.

Qualifications & Skills:

  • 3 years proven experience as an Executive Assistant or Chief of Staff.
  • HubSpot Expertise: Must have in-depth end-to-end knowledge of HubSpot. This is critical for managing the full client lifecycle and ensuring success in this role.
  • Extensive research experience with the ability to analyze and assess individuals' fit for our client.
  • Strong business acumen and ability to manage the full lifecycle of outreach and engagement.
  • Excellent proficiency in English, both written and spoken.
  • Strong critical thinking and organizational skills with the ability to manage multiple priorities.
  • Ability to work independently and proactively in a fast-paced environment.
  • Experience receiving direct feedback and collaborating closely with a CEO.
  • Understanding of the luxury market or a fast-learning ability in this space.
  • Spanish language skills are a plus.

Ideal Candidate:

The ideal candidate is a highly analytical and detail-oriented researcher who can evaluate a large volume of contacts and identify key individuals who align with our client's goals. They should also be able to manage the outreach lifecycle using HubSpot and provide high-level executive and operational support. This person must be a self-starter who thrives in a fast-paced environment, takes ownership of projects, and understands the nuances of working with ultra high-net-worth individuals.

In addition to research, they will function as a Chief of Staff / EA, ensuring that the CEO's time is optimized and that business operations run smoothly. This role is perfect for someone who excels at strategic thinking, problem-solving, and high-level tasks while being comfortable with administrative and research-heavy tasks.

Key Skills:

Time Management, Microsoft Office, Organizational skills, Microsoft Outlook, Microsoft Word, Personal Assistant Experience, Microsoft PowerPoint, Calendar Management, Microsoft Excel, Administrative Experience, Microsoft Outlook Calendar, Google Suite

#J-18808-Ljbffr

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