Logistics Coordinator

3 weeks ago

Cape Town, Western Cape, South Africa InvisionHR Full time

This role involves coordinating the logistics for food-servicing equipment deliveries and services, ensuring efficient order fulfillment, and supporting internal teams in maintaining smooth logistical operations.

Location : Stikland, Cape Town

Reports to : Business Owner

Schedule : Monday – Thursdays, 08 : 00-16 : 30 & Fridays, 08 : 00-16 : 00.

Salary : Market related and commensurate with experience

Responsibilities :

Logistics Coordination :

  • Manage and oversee all deliveries for both the Sales (95%) and After-Sales (5%) departments, ensuring smooth and efficient operations.
  • Arrange, schedule, and optimize delivery routes to ensure timely and efficient service.
  • Monitor and track driver movements, ensuring on-time deliveries and resolving any delays.
  • Communicate proactively with clients regarding delivery statuses, ETA updates, or potential delays.
  • Arrange and oversee all collections from suppliers as requested by the Procurement Department.
  • Oversee the maintenance and servicing of company vehicles, including daily and weekly checklists, monthly reporting, licensing, compliance, and handling accidents, repairs, vehicle tools, and equipment.
  • Ensure all drivers' licensing, Professional Driving Permits (PDPs), lessons, and renewals are up to date.
  • Work closely with the Stock Controller to coordinate and schedule stock transfers between warehouses and assign vehicles as required.
  • Ensure all orders are properly stored, handled, and ready for delivery.
  • Implement, maintain, and improve systems and processes for deliveries

Sales Administration (Logistics-related tasks) :

  • Accurately process quotes, orders, and invoices related to logistics.
  • Handle payments related to logistics services (cash, EFT, credit card).
  • Provide logistical support in managing orders, couriers, and delivery follow-ups.
  • Supervise drivers and driver assistants, ensuring they complete their tasks efficiently.
  • Conduct HR-related tasks for drivers, including performance reviews, disciplinary actions, leave requests, and overall team management.
  • Work closely with the logistics and sales teams to ensure seamless operations.
  • Participate in team meetings, training, and process improvement discussions.
  • Assist colleagues with administration or operational needs when required.
  • Collaborate with sales and logistics teams to ensure smooth operational flow.

Requirements

Minimum requirements :

  • 3-5 years of experience in logistics or similar operational roles.
  • 1+ years of experience in food servicing equipment logistics or similar, supply chain management, or a similar field.
  • Fluent in English; proficiency in an African language or Afrikaans is an advantage.
  • Proficient in computer software (emails, Microsoft Office : Word, Excel, etc.).
  • South African Driver's License (Code 10 is an advantage).
  • Additional qualifications or experience in logistics, operations, or supply chain management is advantageous.
  • Own reliable transport to work
  • Strong organizational and multitasking skills
  • Strong leadership abilities with a focus on team management and operational efficiency.
  • Effective communication and problem-solving abilities
  • Proactive, self-motivated, and able to work independently
  • Excellent attention to detail with a focus on logistics accuracy
  • Ability to work well in a multi-ethnic and multi-cultural environment
  • Is passionate about logistics and operations
  • Is dedicated to customer satisfaction and timely deliveries
  • Experienced in food servicing equipment logistics or similar and transportation
  • Capable of managing and improving logistics processes.
  • Wants to grow and contribute to the success of our brand
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