Fix Term Contract: Project Management Assistant

1 week ago

Cape Town, Western Cape, South Africa TOTAL Deutschland GmbH Full time

Employer company: TotalEnergies Renewables Southern Africa

Domain: Industrial Projects, Secretarial/Administrative Support

Type of contract: Regular position

Experience: Minimum 3 years

TotalEnergies' gross low-carbon power generation capacity worldwide is currently close to 10 gigawatts. TotalEnergies targets 35 GW of renewable generation capacity in 2025 and aims for 100 GW by 2030.

Activities

The main purpose of this position is to coordinate activities and provide administrative support to the Project team:

Support to PMO Manager on all Project Phases: Bidding; Award to FC; Construction; Operations

EPC Management
  • Main point of Contact for EPCs and O&Ms
  • Record keeping of EPC Meeting Notes
  • Maintain database of EPC Track Record and info
EPC RFP
  • Drafting of EPC RFP
  • Follow up with relevant team members to complete EPC RFP attachments
  • Upload final EPC RFP and attachments and notify EPC
  • Meet with team and EPC to discuss the EPC RFP overview and requirements
  • Check receipt of EPC RFP Deliverables and follow up on any missing items
  • Upload to SharePoint and inform relevant team members for review purposes
  • Manage review and evaluation process for shortlisting
Coordination of EPC/O&M Agreements
  • NDA
  • Bid Bond
  • Term Sheet/ Heads of Terms
  • EPC Contract and Schedules
  • O&M Contract and Schedules
Manage and co-ordinate the TotalEnergies EPC DD process
  • Project Trackers & Reporting
  • Responsible for managing the Project Deliverables List Updating
  • Following up with key responsible personnel
  • Timeline Trackers
Procurement activities
  • Assist with RSA Internal Key Component RFPs
  • Assist with all RSA Internal 3rd Party RFPs
  • Technical Advisors/Consultants
  • Main Equipment Suppliers - Working together with TGP to develop procurement strategies to support Economic Development (ED)
  • Support PM team
  • Assist in key deliverables for the weekly Procurement meeting
Document Control
  • Conduct eDMS (Document Management System) training on all staff and external parties
  • Ensure that the project team complies with the document control procedures
  • Manage the eDMS workflow process
  • Monitor EPC Contractor's MDL progress against project milestones
  • Audit Electronic Document Management System (eDMS), site Document Control, and folder structure
  • Set up and maintain Project Communication System supplied by the Company and other role players
  • Set up and maintain Project Document Control System supplied by the Company
  • Ensure all company documentation is duly filed with tracking logs up to date
  • Assist the project team in searching and retrieving documents/information in the Systems
  • Manage SharePoint/Teams Folder Structure and adherence to the requirements
  • Provide management tools such as Status Report/Input Audit Report
  • Coordinate deliverables on the Technical Take Over package with Project Team
  • Facilitate project close-out phase and handover process with O&M
Candidate Profile
  • Previous experience in Renewable Energy Independent Power Producers Programme (REIPPPP) Project Bidding, Award to Financial Close, Construction, and Operations
  • Good knowledge of EPC Management
  • National Diploma in Project Management/Development Studies/any equivalent NQF level
  • Fluent in English and ability to speak/read/write one additional language
  • Excellent communication and presentation skills
  • Able to work independently
  • Advanced Microsoft Excel skills, Microsoft Teams, and Office Suite 365 skills
  • Proven experience with Electronic Document Management System (EDMS)
  • Knowledge of document control processes and systems on projects
  • Knowledge of engineering documents and approval processes within projects
  • Working knowledge and experience in different types of filing systems
  • Willingness to travel
  • A valid Driver's license
Additional Information

TotalEnergies values diversity, promotes individual growth, and offers equal opportunity careers.

TotalEnergies is an equal opportunity employer and all applicants that meet the specified criteria will receive consideration for employment without discriminating unfairly on any arbitrary ground.

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