Project Manager

The purpose of this role is to manage the planning and delivery of the information technology (IT) projects in accordance with the AGSA Project Management Framework and other applicable IT standards.

This includes risk management, project change control and ensuring that projects are completed on time, on budget, to quality standards, and within agreed scope. The incumbent is also responsible for applying the approved methodologies and software tools in order to plan, control, and monitor people, processes, and other components necessary for effective delivery of the projects.

This position reports to a Senior Manager: Digital Business Enablers.

Strategic Function

• Contribute to the management of IT projects in the AGSA’s operating environment.
• Support the implementation of the centre Balance Score Card (BSC) initiatives.

Project Management

• Create and execute IT project plans and revise them as appropriate to meet changing needs and requirements.
• Review project proposals or plans to determine time frames, funding limitations, procedures for accomplishing projects, staffing requirements and allotment of available departmental resources to various project phases.
• Analyse project proposals to determine time frame, funding limitations and appropriate process for accomplishing projects.
• Identify and schedule project deliverables, milestones, and required activities and tasks.
• Implement an appropriate project communication plan.
• Conduct project risk assessment and mitigation.
• Monitor and manage any cross-project dependencies in resourcing and/or technical deliverables.
• Continuously benchmark project management performance to identify improvements and achieve higher capability maturity in project and portfolio management.
• Ensure that project goals are accomplished and in line with the stated business objectives.

Project Team Leadership

• Identify resources needed and assign individual responsibilities to project team members.
• Establish a work plan and staffing for project activities, iterations or phases, and support recruitment and/or assignment processes for project personnel.
• Assign duties, responsibilities and scope of authority to project personnel.
• Direct and coordinate activities of project personnel to ensure project progress is on schedule and within budget.
• Review / approve work plans of external service providers or consultancy services contracted to execute project.
• Review team status reports, schedules and delivery commitments prepared by project personnel, and ensure alignment with overall project timelines and objectives.

Project Governance and Reporting

• Manage all AGSA IT projects in line with the approved AGSA project management framework.
• Prepare for engagement reviews and project quality assurance reviews and serve as the contact person for project-related information.
• Ensure project documents are complete, approved, current and stored appropriately in line with AGSA project management framework.
• Ensure all project reporting adheres to the established standards and procedures for project reporting and documentation.
• Prepare all project submissions to project governance structures and support the project owner/sponsor in setting up project feedback engagements.
• Preparation of monthly reports and assisting in the preparation of documents for submission for organizational reporting.

Project Measurement

• Identify and prioritise appropriate measures, scales, and targets.
• Provide support to projects, functions or teams in the development of measurement methods.
• Specify base and derived measures which support agreed information needs.
• Specify how to collect and store the data for each required measure.
• Provide guidance on collection of data.
• Design reports and reporting formats.

Stakeholder Management

• Establish, build and maintain collaborative working relationships with relevant internal stakeholders.
• Build and maintain positive and value-adding relationships with relevant external stakeholders.
• Scan the environment to ensure a clear understanding of stakeholder needs.
• Proactively interact with stakeholders to determine their needs and deliver on them accordingly.
• Engage with both internal and external stakeholders to identify and evaluate performance barriers and success in order to continuously improve on the service delivery.
• Work in collaboration with colleagues in the centre to ensure timely delivery of the design work.
• Establish and maintain relations with recognised professional bodies within own professional sphere.
• Manage service level agreements (SLAs).

People Management