Executive Personal Assistant

5 days ago

Randburg, Gauteng, South Africa Ajtechnicaldr Full time

To apply, click on the link at the end of the posts and all the best with your applications.

REF : NO / HR / EXCPA / 02 / 12 / EXECUTIVE PERSONAL ASSISTANT TO HUMAN RESOURCES EXECUTIVE

NATIONAL OFFICE – BRAAMFONTEIN

Legal Aid SA is a National Public Entity; a key contributor to South Africa's constitutional democracy, providing quality legal services to indigent and vulnerable persons.

The organisation has a national footprint in all nine provinces.

Legal Aid SA is a credible employer of choice, boasting Top Employer SA accreditation for 15 consecutive years.

We offer an exciting Employee Value Proposition with opportunities for development, career growth, and an inspiring workplace. Applications are invited from persons interested to fill the above-mentioned position.

The incumbent will be appointed on a permanent basis.

The position is based at Legal Aid SA's National Office in Braamfontein.

JOB SUMMARY

The purpose of this role is to act as a central point of coordination within the Human Resources Executive's office, ensuring the effective execution of HR-related initiatives and projects. By maintaining confidentiality, professionalism, and exceptional attention to detail, the Executive Personal Assistant contributes to the overall success of the HR function at Legal Aid SA.

The Executive Personal Assistant to the HR Executive provides comprehensive administrative and organisational support, ensuring seamless management of the HR Executive's responsibilities and commitments. This role plays a critical part in streamlining operations and enhancing the HR Executive's efficiency by managing schedules, coordinating meetings, and handling high-level communication with both internal and external stakeholders.

KEY OUTPUTS
  1. Executive Support: Manage and coordinate the HR Executive's calendar, including scheduling meetings, appointments, and travel arrangements. Prepare agendas, briefing materials, and presentations for meetings and events. Act as the point of contact between the HR Executive and internal/external stakeholders. Handle and prioritise correspondence, including emails, phone calls, and letters.
  2. Administrative Management: Maintain an organised filing system for documents and records. Draft and proofread correspondence, reports, and presentations. Coordinate logistics for meetings, conferences, and workshops. Manage office supplies and ensure the efficient functioning of the HR Executive's office.
  3. Confidentiality and Professionalism: Handle sensitive information with utmost confidentiality and discretion. Demonstrate professionalism in all interactions with stakeholders.
  4. Project Coordination: Assist the HR Executive in tracking and managing key HR projects. Liaise with team members and departments to ensure deadlines and deliverables are met. Provide support in compiling reports, data, and statistics for HR initiatives.
  5. Relationship Management: Foster and maintain professional relationships with internal and external stakeholders. Act as a liaison between the HR Executive and other departments or organisations.
PETENCIES (SKILLS, KNOWLEDGE AND ATTRIBUTES) REQUIRED
  1. National Diploma or Bachelor's Degree in Office Administration, Business Administration, or related field.
  2. At least five years of experience as a Personal Assistant or Executive Assistant, with two years supporting at an Executive level.
  3. Proficiency in the MS Office Suite (Word, Excel, PowerPoint, Outlook).
  4. Strong organisational and multitasking abilities.
  5. Excellent written and verbal communication skills.
  6. Strong interpersonal skills with a professional demeanour.
  7. Ability to build and maintain relationships at all levels of the organisation.
  8. High level of integrity and confidentiality.
  9. Attention to detail and accuracy.
  10. Ability to work under pressure and manage competing priorities.
  11. Able to create functional integration between the Office of the HRE and Executives.
  12. Ability to implement best practices and work effectively with Executive Management.
  13. Able to partner with Executive Management to support the achievement of strategic objectives through effective secretarial support processes.
  14. Effective working relationship with the HRE and Executive Management.
  15. Excellent analytical and organisational skills, business acumen, the ability to deal with ambiguity, meet demanding deadlines, and manage projects.
  16. Consulting skills and a collaborative style are necessary for this position.
  17. Basic financial and people skills are necessary.
  18. Experience that would assist the incumbent in driving a service excellence mindset and building relationships between the HRE and Executives.
  19. Experience in strategic and business planning and monitoring and reporting.

A detailed curriculum vitae reflecting practical application of the position outputs and the required competencies as advertised must be submitted by close of business on 18 December, quoting the reference number NO / HR / EXCPA / 02 / 12 / in the subject line to Recruit (at) legal-aid.co.za or apply online at to: Siphesihle Molefe, Tel: The employment decision shall be informed by the Employment Equity Plan of Legal Aid SA.

It is Legal Aid SA's intention to promote equity (race, gender, and disability) through the filling of this post(s) with a candidate whose transfer/promotion/appointment will promote representivity in line with the numerical targets as contained in our Employment Equity Plan.

Legal Aid SA reserves the right to withdraw posts or not to make an appointment if by doing so, the interests of Legal Aid SA will be best served.

APPLICANTS NOT CONTACTED WITHIN TWO MONTHS MAY CONSIDER THEIR APPLICATION UNSUCCESSFUL.

#J-18808-Ljbffr

  • Personal Executive Assistant

    5 days ago

    Randburg, Gauteng, South Africa Fempower Personnel Full time

    We are seeking a highly motivated and experienced Senior Administrative Officer to join our team as a Personal Executive Assistant to the CEO. This role requires exceptional administrative, coordination, and executive support skills to manage the CEO's office effectively.Key ResponsibilitiesManaging ExCo, RemCo, and governance documentationLiaising with...

  • Executive Personal Assistant

    4 weeks ago

    Randburg, Gauteng, South Africa MultiChoice Full time

    Job title : Executive Personal AssistantJob Location : Gauteng, RandburgDeadline : March 14, 2025Quick Recommended LinksJobs by Location Job by industries Tasks Personal AssistanceAnalyze monthly and weekly plans and determine required amount of meetings, logistics, attendees, etc. Produce documents, briefing papers, reports and presentations, etc. as...

  • Executive Personal Assistant to the CEO

    5 days ago

    Randburg, Gauteng, South Africa Fempower Personnel Full time

    We are looking for a highly organized Executive Personal Assistant (EPA) to provide comprehensive support to our CEO. This role requires exceptional administrative, coordination, and executive support skills , ensuring seamless management of the CEO's office, diary, correspondence, and travel arrangements. The ideal candidate is detail-oriented, proactive,...

  • Executive Personal Assistant to the CEO

    1 week ago

    Randburg, Gauteng, South Africa Fempower Full time

    We are looking for a highly organized Executive Personal Assistant (EPA) to provide comprehensive support to our CEO. This role requires exceptional administrative, coordination, and executive support skills, ensuring seamless management of the CEO's office, diary, correspondence, and travel arrangements. The ideal candidate is detail-oriented, proactive,...

  • Personal Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Energy at Work Projects Full time

    Our client is a dynamic and innovative company committed to excellence and growth. They are currently seeking a highly organized and experienced Personal Assistant to provide comprehensive support to their Director. This role presents an exciting opportunity to work closely with a visionary leader in a thriving and collaborative work environment.Position...

  • Executive Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Midvaal Recruitment Full time

    The Executive Assistant will play a crucial role in relieving the administrative burden on the MD / GM and provide administrative and organisational support (as agreed with MD / GM) to the MD / GM management team and office coordination.Assisting the General Managers with administration tasks, occasional personal support, as well as office administrative...

  • Personal Assistant

    5 days ago

    Randburg, Gauteng, South Africa Midvaal Recruitment Full time

    As a Personal Assistant, you will support the Branch / General Manager and / or Managing Director with personal tasks, administrative duties, report writing, file management, and communications - ensuring smooth daily operations and helping maximize productivity.Responsibilities:Provide personal, administrative and personnel support to management.Assist in...

  • Personal Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Hr Studio (Pty) Ltd Full time

    Job DescriptionWe're looking for a highly organized and disciplined Personal Assistant / Account Manager to support business operations, client services, and financial administration.Who are you?You have good interpersonal skills.You use initiative and are assertive in asking what needs to be done.You are comfortable with computers and tech-savvy.You possess...

  • Executive Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Salt Employee Benefits Full time

    An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make...

  • Executive Assistant

    14 hours ago

    Randburg, Gauteng, South Africa Salt Employee Benefits Full time

    An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to make...

  • Executive Assistant

    1 week ago

    Randburg, Gauteng, South Africa Atlas Assistants Full time

    Executive Assistant Extraordinaire: Transform Chaos into Success at Atlas AssistantsWho We Are: Atlas Assistants - A Community of Growth and ExcellenceAt Atlas Assistants, we're more than just a service provider - we're a community dedicated to empowering both entrepreneurs and executive assistants to reach their fullest potential.Our mission is twofold:To...

  • Personal Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Old Mutual Full time

    Job Location : Gauteng, JohannesburgDeadline : April 18, 2025Job DescriptionOld Mutual's vision is to be our customer's first choice to sustain, grow and protect their prosperity. Our ambition is to empower customers to effectively manage their financial lives in ways that move them towards financial wellness.We're looking for an experienced Personal...

  • Personal Assistant and Committee Secretary

    2 weeks ago

    Randburg, Gauteng, South Africa Six Senses Full time

    Job title: Personal Assistant and Committee SecretaryJob Location: Gauteng, JohannesburgDeadline: April 13, 2025A financial services business is seeking to appoint a Personal Assistant and Committee Secretary. This position, which reports to the Director Investigations, requires strong administrative and secretarial experience.Qualifications and...

  • Executive Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa Standard Bank Group Full time

    To provide end-to-end secretarial support to an Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards. Provide proactive management of an Executive's diary, independently scheduling appointments where necessary and referring to the Executive on the...

  • Personal Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa HR Studio (Pty) Ltd Full time

    A highly organized and disciplined Personal Assistant responsible for delivering efficient and responsive administrative, organizational, and logistical support to the Managing Director.Who are youYou have good interpersonal skills.You use initiative and are assertive to ask what needs to be done.You are comfortable with computers and tech-savvy.Strong...

  • Personal Assistant

    2 weeks ago

    Randburg, Gauteng, South Africa AGC Recruitment Pty Ltd Full time

    Our client, a prestigious art gallery based in Sandton, is seeking a Personal Assistant to support their operations with strong coordination, administration, and front-of-house skills. The ideal candidate will be a proficient and professional coordinator capable of managing various tasks effectively and maintaining the high standard of service expected at a...

  • Executive Assistant

    16 hours ago

    Randburg, Gauteng, South Africa Smith Garb and Associates CC Full time

    A high-powered executive needs an equally high-powered assistant If you thrive in fast-paced environments, have exceptional coordination skills, and are a financial whiz with advanced Excel abilities, this role is for you.Responsibilities:Fluent in English (Written and Spoken)A well-organized, detail-focused approachProfessional presentation & excellent...

  • Executive Assistant Manager

    12 hours ago

    Randburg, Gauteng, South Africa Salt Employee Benefits Full time

    Job DescriptionAn Executive Assistant plays a vital role in ensuring the smooth operation of a business. This highly organized personal assistant performs various administrative tasks on behalf of the Chief Executive Officer (CEO).Key ResponsibilitiesDiary and Meeting Management: Manages the CEO's diary, prioritizing and scheduling meetings, and ensures...

  • Personal Assistant to CEO JHB

    2 weeks ago

    Randburg, Gauteng, South Africa Pro Tem Full time

    Personal Assistant (PA) to the Group CEOMain Purpose of JobThe Personal Assistant (PA) to the Group CEO will provide high-level administrative, strategic, and operational support to the CEO, ensuring efficient management of their day-to-day responsibilities across multiple companies. The role requires exceptional organizational, communication, and...

  • Executive Assistant Role

    5 days ago

    Randburg, Gauteng, South Africa Nedbank Full time

    About the RoleWe are looking for a dedicated and organized Office Management Professional who can provide exceptional personal assistance services to our Executives. The successful candidate will be responsible for managing complex calendars, coordinating travel arrangements, and handling correspondence.