OMF Leasing

Let's Write Africa's Story Together

Old Mutual is a firm believer in the African opportunity and our diverse talent reflects this.

Job Description

Old Mutual Finance Properties / Anchorage Property Management

This role fits within the Properties Team that sits inside Old Mutual Finance, the unsecured lending arm of Old Mutual.

We manage 360+ Retail stores for Old Mutual Finance across the country, where we sit in Large Regional malls or in the high street in towns. We don't own any buildings but are on the tenant side of the property's world - sizes ranging from 50m² to 450m².

We also manage 200+ private clients commercial offices across the country also in major metros or rural towns. From high-end wealth clients to lower scale standard commercial offices - sizes range from 50m² to 2000m². We again here sit on the tenant side and do not own or manage buildings.

As a properties team, we provide a full turnkey solution to the above Old Mutual Finance and some external Old Mutual Group business units (referred to as private clients).

We provide the following full turn-key solutions:

• Leasing
• Properties Legal
• Properties Procurement with our own OMF procurement policies and group of Properties vendors
• Projects (Construct of new premises, relocations, closures, upgrades, ATM installations, UPS installations, water tank installations, and marketing or signage façade upgrades)
• Repairs and maintenance of managed premises via call center agents and maintenance officer teams
• Design team managing all NBR requirements and managing of client specific corporate images.
• Projects Co-Ordination managing all spends related to projects and some Ad hoc FM services. Tracking of budgets and managing of ledgers.

Position as Leasing Administrator:

Independent, self-starter, self-motivated and meticulous in time management.

Responsibilities

• Drafting of leasing documents and ensuring that the negotiated terms and conditions are accurately reflected in an Offer to Lease / Letter of Acceptance, complying with OMF Property Shop protocol and legal requirements.
• Presentation packs for Property Committee Meetings as prescribed by OMF Property Shop Protocol.
• MDA or MRI knowledge
• Drafting of Lease Agreements and Addendums
• Knowledge of Microsoft Excel
• Reporting / checks & balances:
• Prepare minutes of the Firm's meeting & circulate, follow up on actions/matters arising to include in draft agenda.
• Dakar & FUBAR List: Assist with the management of lists and compiling of information.
• Prepare leasing performance report per Firm, & individual LC/LMs of firm on a weekly, bi-weekly and monthly basis.
• FICA Searches as prescribed by OMF Property Shop Protocol.
• Checking of various memos as prescribed by OMF Property Shop Protocol.
• Assisting in the driving of deadlines and updates with the team.
• Ensuring that all administrative actions are detailed and accurate.
• Backup of offers, presentations, agendas, minutes, LOA & opening memo in each branch file, and on the S-drive on the server.
• Assist with follow-up with landlords to obtain signed lease paperwork.
• Prepare draft-presentations based on sent OTL for LC/LM to check & approve for Pack.
• Ad hoc leasing related projects i.e. generator, parking, signage negotiations etc.
• Assistance with invoice and finance related queries.
• Assistance in drafting Notifications (1st draft)

Team Effectiveness

• Individually accountable for delivery of KPI's as per the Performance Contract.

Minimum Requirements

• Grade 12.
• Minimum 3 years Leasing Administration experience essential.
• Own transport and valid drivers license.
• Property Management related qualifications will be advantageous.

Closing Date

17 March 2025 , 23:59