payroll administrator

3 weeks ago


Pretoria, Gauteng, South Africa HR Genie Full time

To fully carry out the payroll function of the Group

POSITION INFO : Your :

  • Degree or Diploma in payroll administration or an equivalent certificate;
  • 3 years minimum experience in payroll administration;
  • Knowledge of Labour Legislation impacting on payroll, payroll calculations, SARS requirements including tax directives; PaySpace would be an advantage; Proficiency in the following: Excel, Word, and PowerPoint.

will enable you to :

  • Philosophy: To ensure that payroll information is always correct and checked before being processed.
  • Processes: Process monthly payroll transactions on the Payroll system (appointments, increases, terminations, transfers, contributions, and deductions, etc.); Communicate payroll deadlines, policies, and procedures; Process adjustments on the Payroll system; Prepare all monthly reconciliations (salary, tax, medical aid, provident funds); Prepare payroll-related management information as requested as well as providing payroll and leave reports to the business units monthly; Load invoices on SAGEX3 with adequate reconciliations to the payroll system; Prepare payment requisitions for all salary-related transactions, including directors' remuneration and facilitate payment with the respective business units; Maintain adequate record-keeping and support for transactions recorded on the Payroll system; Register companies with the relevant authorities (SARS, Workmen's Compensation and Department of Labour); Prepare, reconcile and submit declarations in respect of EMP201's, EMP501's, UIF declarations and Compensation declaration and facilitate payment with the respective business units; Generate and release employee IRP5's and payslips; Administer the Group's Medical Aid and Provident Fund portals including updating information, requesting schedules and querying inaccurate information provided; Provide support to the HR Team in terms of process integration and other information required (including but not limited to preparation on dummy payslips, manual leave calculations, etc.); Prepare information for the internal and external auditors; Primary liaisons with the PaySpace consultants in respect of the Payroll system; Administer the payroll system and other related controls, including access controls and back-up management (including but not limited to new entity set ups, changing tax rates, monthly cut off deadlines); Assist with queries from the respective authorities (SARS, Workmen's Compensation and Department of Labour), internal auditors, and external auditors; Assist with all staff-related queries on a daily basis; Monthly maternity leave salary calculations.
  • People: Ability to communicate with a variety of individuals on all levels in order to obtain, confirm information and resolve queries; Work effectively in a team.
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