Technical Procurement Officer

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa Staff Solutions Full time
  • Identify reliable suppliers and OEM's for manufacturing raw materials, marine OEM equipment and services.
  • Build and maintain strong relationships with suppliers to ensure timely delivery and negotiate favourable terms and conditions.
  • Source new OEM components and receive quotations, as per technical data provided by the sales force for quotation purposes.
  • Coordinate import and export logistics with relevant suppliers.

Procurement Process :

  • Develop and implement procurement strategies to optimise cost, quality and efficiency.
  • Evaluate purchase requisitions and initiate the procurement process, ensuring compliance with company policies and regulations.
  • Conduct price negotiations and review contracts to secure advantageous terms (w.r.t. mill orders, project related goods and price changes)
  • Follow up on outstanding orders and keep an outstanding orders list that is regularly updated with feedback.
  • Purchasing of all goods as per BOM's (Bill of Materials).
  • Ensure material price list updates and regular distribution to the various teams.
  • Ensure that all BOM's internal schedules are accurate and are updated timeously with any price changes.

Trailer registrations :

  • Assume responsibility for the registration and Licensing of completed trailers.
  • Ensuring that all documentation is recorded and filed accurately for annual inspection/audit from NRCS.
  • Custodian of all trailer registration documents.

Quality Control :

  • Collaborate with the Quality Assurance team to ensure that procured items met the required quality standards and trailers are manufactured in accordance with the relevant NRCS standards.
  • Implement processes to inspect, question and verify received goods for quality and quantity to ensure compliance with NRCS requirements.
  • Conduct annual supplier reviews as per quality system requirements.
  • Maintain accurate records of purchases, pricing and inventory levels.
  • Maintain OEM price files and circulate to relevant internal customers.
  • Capturing of purchase orders and ensuring that orders are authorised according to Company mandates, before orders are placed.
  • Ensure that all documentation is processed, authorised and filed in line with Company requirements and procedures.
  • Ensure that all procurement admin processes are completed according to month end guidelines.

Compliance and Regulations :

  • Stay updated with relevant laws, regulations, and industry standards related to procurement.
  • Ensure compliance with legal requirements and company policies in all procurement activities.
  • Ensure that local supplier BEE credentials are provided and updated according to internal requirements.

Imports and Exports :

  • Completion of all required documentation for customs purposes.
  • Direct dealing with freight forwarders – arranging delivery/collection of all imports and exports.
  • Ensure that all customs documents that are required for VAT purposes are obtained and sent to Finance in a timely manner.
  • Ensure that all Import and Export requirements are met.

Skills :

  • Ability to communicate effectively with internal and external stakeholders.
  • Ability to produce accurate results within prescribed deadlines.
  • Analytical thinker, deadline driven with a very strong work ethic.
  • Ability to work independently and collaboratively in a team environment.
  • Methodical and systems driven.
  • Positive, self-motivated and confident approach to work and towards colleagues.
  • Honest and Reliable.
  • Emotional maturity and professional integrity.
  • Quick learner.

Experience and Qualifications :

  • 2-3 years relevant experience in a similar position essential.
  • Relevant certificate/diploma in procurement or logistics will be advantageous.
  • Strong negotiation and communications skills are essential.
  • Attention to detail and accuracy in record-keeping are essential.
  • Knowledge of basic accounting principles will be advantageous.
  • Experience in a manufacturing environment (job costing) advantageous.
  • Valid driver's licence.
  • Knowledge of SARS Customs Rules and Incoterms would be advantageous.

Computer Literacy :

  • Working knowledge of Pastel Partner Accounting Package V19 – advantageous.
  • Intermediate knowledge in MS Excel - essential.
  • Intermediate knowledge in other MS Office packages (e.g. Word, Outlook, Power Point, etc.).
  • Intermediate knowledge of virtual programmes (e.g. MS Teams, etc.).
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