Commercial Vehicle Office Manager

2 weeks ago


Pretoria, Gauteng, South Africa Select Motor Recruitment Full time

Remuneration : Above average market related basic salary + incentive + standard benefits

Purpose Of The Job : Flagship Commercial and Passenger vehicle dealership situated in Boksburg urgently require Commercial Vehicle Office Manager / HR, to join their impressive team of top achievers from the motor industry.

If you are planning on enhancing your career and being part of a new and exciting venture apply today.

Only TOP OF THEIR GAME candidates should apply

Responsibilities :
  1. Managing day-to-day operations to ensure smooth running of the administrative office
  2. Managing office staff as well as the Human Resources function of the company
  3. Managing the Performance Appraisal Processes, ensuring line managers and supervisors do quarterly and financial year end Appraisals timeously and collating Final Appraisals
  4. Forms part of the Remuneration Team (Consisting of DP, GM & OM) that evaluates staff Performance Appraisals to determine annual salary increases and annual bonuses
  5. Ensuring compliance with the Dealership's Disciplinary Code of Conduct & Grievance Procedure Manual
  6. Ensuring that the dealership complies with finance policies, Occupational Health & Safety, Labour legislation, and the Group's GR policy
  7. Communicating with customers, contractors, service providers, and third-party vendors, resolving disputes and escalating to GM or DP where required
  8. Overseeing the preparation of financial reports and liaising with external auditors for final annual financial statements preparation
  9. Scheduling meetings and ordering office supplies, monitoring and managing office supplies, office equipment and equipment maintenance
  10. Responsible for ensuring compliance with the OH&SA, ensuring the training and certification of Safety Representatives, Safety Officers, First Aiders, and Fire Wardens
  11. Ensuring that maintenance of dealership assets (company vehicles, office equipment, and machines) are maintained according to their service guidelines
  12. Organizing filing systems, ensuring the safekeeping of records and confidentiality
  13. Tracking systems for bookkeeping, paperwork filing, office supplies, and other office management tasks like keeping personnel files up-to-date
  14. Tracking staff leave (annual, special, medical, and maternity)

Office managers should have strong organizational skills, time management skills, and the ability to multitask and prioritize. They should also have good verbal communication skills and problem-solving skills.

Requirements :
  1. Minimum of 3-5 years in the same or similar role as Office Manager / HR with experience in a Commercial Motor Industry environment
  2. Excellent understanding of the automotive trucking industry
  3. Commercial Vehicle experience ESSENTIAL

Please note only candidates with the required experience will be contacted and considered.

If you are not contacted within 14 days from application, kindly consider your application as unsuccessful.

Applications will only be considered from candidates who meet the specified criteria as per the job spec.

If you do not meet the requirements, Select Motor Recruitment reserves the right not to respond to your application.

Applications should be submitted no later than Thursday 20 March.

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