Team Assistant, Ecgf2

4 days ago

Pretoria, Gauteng, South Africa African Development Bank Group Full time

Posting Date : 03 / 07 / Closing Date : 04 / 06 /

THE BANK : Established in , the African Development Bank is the premier pan-African development institution, promoting economic growth and social progress across the continent. There are 81 member states, including 54 in Africa (Regional Member Countries). The Bank's development agenda is delivering the financial and technical support for transformative projects that will significantly reduce poverty through inclusive and sustainable economic growth.

THE COMPLEX : The core mandate of the Vice Presidency (ECVP) is to lead the Bank Group on prioritizing the generation, analysis, dissemination, brokering and implementation of relevant knowledge solutions in all High-5 operational priorities and the cross-cutting themes of its Ten-Year Strategy.

THE HIRING DEPARTMENT : The Governance and Economic Reforms Department (ECGF) is responsible for the coordination and operationalization of the Bank's Governance policy, strategy, and programs, including lending and non-lending work.

THE POSITION : The main purpose of the Team Assistant is to support ECGF.2 management and staff in coordinating the implementation of the annual work programme and related assignments, preparing the administrative budget, managing travel expenses, supporting information management, and maintaining information systems.

KEY FUNCTIONS : Under the supervision and guidance of the Division Manager of ECGF.2, the Team Assistant will:

  1. Manage the data and contract entry in SAP, generate relevant information from SAP, and upload implementation progress reports (IPRs) and project completion reports.
  2. Provide support for the Bank-wide Project Processing Schedule (BPPS), compile the portfolio database and perform data analysis as required.
  3. Ensure regular updates on projects and key performance indicators.
  4. Establish a database to track disbursements and ongoing projects.
  5. Prepare monthly and quarterly reports on portfolio management.
  6. Manage systems, create and process travel and expense reports in SAP.
  7. Devise and maintain office systems for efficient document flow.
  8. Assist the Division manager in stakeholder interactions.
  9. Support in reviewing documentation quality and making recommendations.
  10. Assist in preparing communication and presentation documents.
  11. Assist in organizing activities such as seminars and workshops.
  12. Manage all logistics related to meetings and events.
  13. Provide administrative assistance to the Division Manager.
  14. Perform any other operational support duties as requested.

PETENCIES (skills, experience and knowledge) : Hold at least a Bachelor's degree in relevant fields. Minimum of five years of relevant professional experience. Excellent written and verbal communication skills in English and / or French. Competence in MS Office applications and knowledge of SAP. Proven initiative and team spirit. Excellent organizational and interpersonal skills. Able to work under pressure and prioritize effectively. Good knowledge of Administration and Office Support Services. Ability to work effectively without constant supervision. Ability to meet multiple deadlines with attention to detail.

ADDITIONAL INFORMATION : THIS POSITION IS CLASSIFIED LOCAL POSITION STATUS AND DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS. ONLY NATIONALS OF MEMBER COUNTRIES OF THE BANK WHO ALREADY HAVE THE RIGHT TO STAY AND WORK THERE WILL BE CONSIDERED FOR THIS POSITION.

Should you encounter technical difficulties in submitting your application, please send an email to :

  • who fully meet the Bank's requirements and are considered for interview will be contacted.

The African Development Bank is an equal opportunities employer. Female candidates are strongly encouraged to apply. The African Development Bank Group (AfDB) does not ask for payments of any kind from applicants throughout the recruitment process.

Please note that the Bank does not accept dual nationality. Therefore, you are required to declare the nationality you would like to be considered by the Bank throughout your career, if hired.

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