Receptionist / Personal Assistant

2 weeks ago


Pretoria, Gauteng, South Africa Curiska (Pty) Ltd Full time

Hiring: Receptionist and Office Admin Assistant
Location: Initially based in Sandton and then to move to the new premises in Kempton Park.

Responsibilities:

  1. Communication and Correspondence:
    • Answering and Managing Calls: Handling incoming calls, taking messages, and directing calls to the appropriate extensions.
    • Email Management: Sorting, distributing, and responding to emails.
    • Mail Handling: Receiving, sorting, and distributing incoming mail and packages. Preparing outgoing mail.
  2. Front Desk Management:
    • Greeting Visitors: Welcoming clients, customers, and other visitors in a professional and friendly manner.
    • Visitor Management: Visitor screening and ensuring security protocols are followed.
    • Answering Inquiries: Providing information to visitors and directing them to the appropriate person or department.
    • Maintaining Reception Area: Keeping the reception area tidy and organized, ensuring it presents a positive image of the company.
  3. Maintaining General Office Area: Ensuring that the entire office is clean and organized on a daily basis.
  4. Administrative Tasks:
    • Scheduling and Appointments: Scheduling meetings, booking conference/boardrooms, and managing calendars.
    • Data Entry and Record Keeping: Entering data into computer systems, maintaining records, and filing documents.
    • Ordering Supplies: Monitoring office supplies and placing orders when necessary.
    • Preparing Documents: Creating and formatting documents, such as letters, memos, and reports on request.
    • Travel Arrangements: Booking travel and accommodation for staff.
    • Basic Accounting: Processing invoices and expenses.
    • Coordinating multiple internal and external meetings with ease and efficiency.
  5. Other Duties:
    • Providing Refreshments: Offering tea, coffee, or other refreshments to visitors, arranging meeting snacks when required.
    • Handling Complaints: Addressing visitor complaints or concerns in a professional manner.
    • Liaising with Other Departments: Communicating with other departments to ensure smooth operations.
    • Assisting with Events: Helping to organize company events or meetings.

Please send your CV to [insert email here].

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