Creditors Clerk

2 weeks ago

Cape Town, Western Cape, South Africa Energia Consulting Full time

Position Overview

We are seeking a detail-oriented Creditors Clerk to manage the accounts payable function across our luxury business. This individual will take full ownership of the creditors ledger, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. The role also includes responsibilities such as verifying supplier statements, resolving discrepancies, and ensuring compliance with payment terms. A meticulous individual with a proactive approach to managing accounts and maintaining strong supplier relationships is essential in a high-growth, multi-channel environment.

Key Responsibilities

Creditors Ledger Management

  • Take full ownership of the creditors book, ensuring accurate and up-to-date records.
  • Maintain an accurate aging analysis of creditors and prepare detailed reports for the Finance Manager.
  • Ensure timely processing of supplier invoices and matching them with purchase orders and delivery notes.
  • Monitor and ensure adherence to payment terms, proactively managing due dates to avoid overdue accounts.

Reconciliations & Payment Processing

  • Perform reconciliations of supplier statements to ensure accuracy and resolve any discrepancies.
  • Allocate payments correctly and promptly across multiple banking platforms.
  • Prepare and process supplier payments in accordance with agreed payment terms.
  • Investigate and resolve supplier queries, ensuring timely responses and issue resolution.

Supplier Relationship Management

  • Build and maintain strong relationships with local and international suppliers.
  • Communicate effectively with suppliers to negotiate payment terms and resolve any disputes.
  • Verify and ensure all supplier invoices comply with company policies and tax regulations.

Collaboration & Reporting

  • Work closely with the Finance Manager and broader finance team to align on priorities and address risks.
  • Support audits by providing necessary documentation related to accounts payable.

Compliance & Process Improvement

  • Ensure compliance with company policies and financial regulations regarding supplier payments.
  • Identify and implement process improvements to enhance efficiency within the creditors' function.
  • Ensure VAT and other regulatory requirements are correctly applied to supplier invoices.

Qualifications & Requirements

Education & Certifications:

  • Diploma or Higher Certificate in Finance, Business, or Accounting.

Experience:

  • Minimum of 5 years in a creditors/accounts payable role, preferably within a retail business.
  • Experience working with ERP systems, preferably Odoo ERP.
  • Proven ability to manage supplier relationships and resolve disputes.
  • Experience handling multi-currency accounts and international transactions.

Skills:

  • Exceptional attention to detail and accuracy in data processing.
  • Strong proficiency in Microsoft Excel and financial reporting tools.
  • Ability to prioritize workload and meet deadlines in a fast-paced environment.
  • Excellent communication and interpersonal skills for liaising with suppliers and internal teams.
  • Strong problem-solving abilities with a proactive and solution-oriented mindset.

Attributes:

  • Highly organized with an eye for detail.
  • Self-motivated and accountable for outcomes.
  • Comfortable working in an entrepreneurial, high-growth environment.
  • Strong sense of integrity, discretion, and confidentiality in handling financial data.

What We Offer

  • Competitive salary and benefits package.
  • Opportunity to work in a fast-growing, entrepreneurial environment with exposure to both local and international markets.
  • Autonomy and ownership of the creditors function, with the ability to impact the company's financial performance.
  • A dynamic and collaborative workplace culture that encourages innovation and continuous learning.

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