PRE-SCHOOL ADMIN ASSISTANT
3 weeks ago
PEN operates an Early Childhood Development Centre situated in the Pretoria CBD, named EduPEN ECD Centre, for children aged 3 months to 6 years.
The purpose of the role is to provide administrative support to the school principal and staff and act as a point of contact for students, parents, and other stakeholders. Key responsibilities include communication, record-keeping and administrative support.
Your:
- Qualifications:
- High school diploma or equivalent.
- Minimum of 2 years relevant experience in administration.
- Competencies/Requirements:
- Knowledge of business administration, and staff management.
- Strong organizational skills, ability to multitask, problem solve and manage time effectively.
- Excellent written and verbal skills in English
- Strong interpersonal skills, teamwork and conflict resolution ability.
- Attention to detail and accuracy.
- Proficiency in MS Outlook, Word, Excel and PowerPoint.
- Physical and mental ability to respond quickly to emergencies in a preschool setting.
- Knowledge of early childhood development and educational best practices (advantageous).
- Police clearance.
- Drivers license (Advantageous).
Will enable you to:
- Administrative Support:
- Ensure that the preschool's administration is always in order and up-to-date to ensure smooth and efficient functioning.
- Manage learner enrolment and maintain records.
- Coordinate communication between staff and parents by assisting with professional formatting of letters and other forms of communication.
- Process, track and follow up on school fee payments. Assist with financial reporting.
- Assist with marketing and social media.
- Parent and Community Relations:
- Serve as a primary point of contact for parents regarding school policies, events, and child progress.
- Parents are our clients, and professional conduct is always required in person and over the telephone.
- Organise parent-teacher meetings, special events, and community outreach activities.
- Address any concerns or enquiries from parents in a timely and professional manner.
- Compliance and Safety:
- Ensure that the preschool operates in compliance with all licensing regulations, health, and safety standards.
- Oversee kitchen, cleaning and maintenance of property to maintain a clean and safe environment for children and staff.
- Assist the principal in administration requirements related to school registration, as prescribed by the DBE.
- Ensure the implementation of PENs policies and procedures for finance, human resources and monitoring and evaluation and work closely with PENs head office.
- Staff Support:
- Provide support to teachers and staff where formatting and printing assistance is needed.
- Conduct Performance Appraisals and offer relevant support to Support Staff.
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